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UNICEF-Education Cluster IM Specialist-P3-Remote (possible deployment to Ukraine)

Remote, Remote
Position Title: Education Cluster Information Management Specialist
Duration: 6 months with the possibility of an extension
Location: Remote (with possible deployment to Ukraine or neighbouring country)
Receiving Agency: UNICEF
P Level: P3
Language: English is required.
 
BACKGROUND
The cluster approach ensures clear leadership, predictability and accountability in international responses to humanitarian emergencies by clarifying the division of labour among organizations and better defining their roles and responsibilities within the different sectors of the response. It aims to make the international humanitarian community better organised and more accountable and professional, so that it can be a better partner for the affected people, host governments, local authorities, local civil society and resourcing partners.
The Ukraine Education Cluster is co-led by UNICEF and Save the Children and was activated in December of 2014. Before the recent escalation, the cluster supported coordination of the EiE response led by the Ministry of Education and Science of Ukraine and local education authorities in Government Controlled Areas. With the recent escalation of the conflict and deteriorating humanitarian situation, the Ukraine Education Cluster requires additional support in the area of information management to ensure that coordination functions are delivered effectively and efficiently.

PURPOSE
The Information Manager is a core Cluster Coordination team member. The purpose of this post is to manage the collection, analysis and sharing of information that is important for the Cluster participants to make informed, evidence based, strategic decisions.

RESPONSIBILITIES
The post holder is responsible for supporting the Cluster’s information managemenet work, which will:
•  Respond to the Cluster participantsneeds for information
•  Adapt existing in-country information management approaches for collecting, analysing and reporting Cluster activities and resources, and identifying information gaps
•  Establish and maintain information databases that consolidate, analyse and report/disseminate information critical to decision making
•  Maintain monthly reporting from Cluster participants, including 5Ws (Who does What, Where, When and for
Whom?databases)
•  Support the estimation of spatial and temporal gaps, overlaps and coverage of Cluster activities and projects.
•  Work with Cluster/ participants to identify information gaps at national and sub-national levels and propose ways to bridge those gaps
•  Work with the OCHA Information Management Specialist to develop appropriate supportive strategies
•  Use GIS for map production and geographic data management
•  Adopt and promote the use of global standards for information management for inter-operability
•  Manage flows of information and dissemination in an appropriate way, including website management
•  Manage an inventory of relevant documents on the humanitarian situation
•  Support the development and analysis of needs assessment and monitoring programmes
•  Provide information management leadership in assessments and monitoring, including joint assessments and training
•  Lead on the preparation of SitRep inputs with emphasis on Cluster plans, targets and achievements
•  Develop and strengthen information management capacity through the training
•  Contribute to the core cluster functions
•  Where there is both a national and a sub-national cluster, the post holder will ensure that there is effective communication, reporting, engagement and coordination between the two levels
 
CORE CLUSTER FUNCTIONS
1.   To support service delivery by
1.1.  Providing a platform that ensures service delivery is driven by the Strategic Response Plan and strategic priorities
1.2.  Developing mechanisms to eliminate duplication of service delivery
2.  To inform the HC/HCTs strategic decision-making by
2.1.  Preparing needs assessment and analysis of gaps (across and within sectors, using information management tools as needed)
2.2.  Identifying and finding solutions for (emerging) gaps, obstacles, duplication and cross-cutting issues
2.3.  Formulating priorities on the basis of analysis
3.  To plan and develop strategy by
3.1.  Developing sectoral plans, objectives and indicators that directly support realization of the response’s strategic
priorities
3.2.  Applying and adhering to common standards and guidelines
3.3.  Clarifying funding requirements, helping to set priorities, and agreeing cluster contributions to the HC’s overall
humanitarian funding proposals
4.  To monitor and evaluate performance by
4.1.  Monitoring and reporting on activities and needs
4.2.  Measuring performance against the cluster strategy and agreed results
4.3.  Recommending corrective action where necessary
5.   To build national capacity in preparedness and contingency planning
6.   Advocacy
6.1.  Identifying concerns that contribute to HC and HCT messaging and action
6.2.  Undertaking advocacy on behalf of the cluster, cluster members, and affected people
7.   Accountability to affected populations
The global cluster will provide operational support to the country cluster, see Reference 1
Performance of the cluster will be measured using the Coordination Performance Report, see Reference 3



ACCOUNTABILITY
The post holder is accountable to:
•  Education Cluster Coordinator who will in turn ensure that the post holder is provided with all necessary support and guidance
•  Education Cluster participants, who will in turn ensure that they deliver on their agreed minimum commitments
(see IASC Reference Module for Cluster Coordination at Country Level, July 2015)
•  Information management team members who will in turn support the post holder in line with their terms of reference
•  Inter-cluster coordination bodies established by the HCT/UNOCHA
•  Affected populations through agreed mechanisms
Accountability to the Cluster Coordinator, cluster participants, information management team members and inter-cluster coordination bodies will be expressed in regular review meetings
 
COMPETENCIES

Core competencies:
•  Understands the rationale behind Humanitarian Reform, its main components and recent developments including the Transformative Agenda
•  Understands, uses and adapts the tools, mechanisms and processes developed as part of Humanitarian Reform
•  Demonstrates commitment to  Humanitarian Principles
•  Demonstrates commitment to  Principles of Partnership
•  Communicates, works and networks effectively with a wide range of people to reach broad consensus on a well- coordinated response, and demonstrates leadership where required
•  Thinks and acts strategically and ensures that cluster activities are prioritised and aligned within an agreed strategy
•  Demonstrates commitment to the cluster and independence from employing organisation
•  Builds, motivates and leads information management team

Technical competences
•   Understands key technical issues for the cluster sufficiently well enough to be able to: engage with cluster participants; understand their cluster-specific information management needs
•   Excellent knowledge of MS Excel or MS Access (e.g. pivot tables and functions)
•   Proven technical expertise for managing data capture and storage, for analysing diverse datasets, and presenting information in understandable tables, charts, graphs and reports
•   Knowledge of establishing and managing basic websites (e.g. UNOCHAs Humanitarian Response platform)
•   Proven skills in GIS and in using map-making packages
•   Skills in web design and software development are an asset

Languages
The post holder will have at least CEFR level B1 in the following languages:
•  English
•  Click here to enter text.


QUALIFICATIONS & EXPERIENCE

Qualifications
•   University degree, preferably at an advanced level, in a subject area relevant to information management
•   Extensive work experience relevant to this post may be considered as a replacement for formal qualifications.
•  Formal training in cluster information management an advantage

Experience
•   At least 5 to 7 progressively responsible humanitarian work experience with UN and/or NGO, including information management in the first phase of a major emergency response relevant to the cluster
•   Extensive work experience outside the humanitarian sector which is relevant to this post may be considered as a replacement for humanitarian experience.

FURTHER REFERENCES
1.   IASC Guidance Note On Using The Cluster Approach To Strengthen Humanitarian Response 24 November 2006
2.   IASC Handbook for RCs and HCs on emergency preparedness and response 2010
3.   Cluster Performance Monitoring:  Preliminary Coordination Performance Report
4.   IASC Women, girls, boys and men, different needs, equal opportunities 2006
5.   Different Needs - Equal Opportunities: Increasing Effectiveness of Humanitarian Action for Women, Girls, Boys and Men,  e-learning course
6.    Education Cluster Coordinator Handbook
7.    INEE Minimum Standards for Education: Preparedness, Response, Recovery, especially Coordination Standard 1
8.    Operational Guidance on Responsibilities of Cluster/Sector Leads & OCHA in Information Management
9.    Humanitarian Programme Cycle
10Global Education Cluster Website

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