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UNFPA-Logistician-P3/P4-Lviv, Ukraine (or neighbouring country)

Lviv (possible start in Poland/Hungary), Ukraine
Position Title: Logistician
Receiving Agency: UNFPA
P Level: P3/P4
Location: Lviv, Ukraine (or Poland/Hungary to start)
Duration: 6 months
Language: English is required. Russian/Ukrainian is an asset


Civilian casualties continue to increase after over two weeks of intense hostilities. The Office of the United Nations High Commissioner for Human Rights estimates 1,506 civilian casualties, including 549 killed . However, these estimates are likely to be much higher as the situation continues to worsen. Since the invasion on 24th February over 4.2 million people have been forcibly displaced with estimates of over 2 million refugees crossing into nearby countries. The most urgent needs for humanitarian assistance are reported in Dnipro (central), Donetsk region (east), Kharkiv city and region (east), Kherson city and region (south), Kyiv city and region (capital), Luhansk region (east) and Mariupol (south-east) – home to more than 7.3 million people combined. Dwindling cash reserves, empty ATMs and suspended money transfer services have greatly curtailed people's ability to purchase basic goods, including personal female hygiene items, amidst the threats of shortage of basic necessities, including food, medicines and fuel due to disrupted supply chain at the Ukrainian borders and within the nation.

Attacks on health facilities have been reported by the WHO with at least 24 confirmed. This has severe implications on the local population, particularly for women and girls who are often the most vulnerable during such crises. As of 8th March, there are an estimated 265,000 pregnant women in Ukraine and some 80,000 are expected to deliver within the next three months. RH medical supplies are in great need. Ensuring continuity of life-saving health and social services, including SRH and GBV prevention and response, for those people on the move is critical. Special attention needs to be paid to the heightened protection risks of vulnerable groups, including women and children, GBV survivors, older persons, people living with disabilities and third-country migrants.

UNFPA Ukraine Country Office has been reprogramming its activities and some of its resources to be
prepared to increase its operational capacity to deliver lifesaving sexual and reproductive health (SRH) services and supplies, prevent and respond to gender-based violence (GBV) and provide psychosocial support in western Ukraine to respond to the growing needs of the population, who were displaced from eastern Ukraine, Kyiv and other regions. UNFPA maintains direct contact with its partners and health facilities in the whole country.

Overall COVID-19 Situation in country: 

Pre-escalation on 24th February, the government of Ukraine has introduced a so-called “adaptive quarantine regime” provisioning COVID-19 related restrictions that differ depending on pandemic situation in each specific region. Most regions have re-opened the services and institutions, subject to certain social distancing requirements. COVID-19 related quarantine restrictions on entering Ukraine do not apply to the employees of diplomatic missions and consular posts of foreign states, offices of international missions, organizations accredited in Ukraine and members of their families. Crossing the state border of Ukraine by foreigners without an existing insurance policy (certificate) which covers the costs associated with treatment of COVID-19 and the negative result of testing for COVID-19 by polymerase chain reaction (PCR), which was done no more than 72 hours before crossing the state border, will be prohibited.  Commercial international passenger services to and from Ukraine resumed. Most of the land border crossing points (BCPs) remain opened. For information regarding the UN response to COVID-19, including contact information of COVID19 coordinators in specific countries, please use the following website: https://www.un.org/en/coronavirus/covid-19-coordinators      

Security Situation Summary in country and main threats: 

Ukraine Eastern Conflict Area
Armed Conflict    HIGH
Terrorism     LOW
Civil Unrest    MODERATE
Hazards    LOW

Ukraine mainland
HIGH (5)
Armed Conflict    EXTREME
Terrorism     MODERATE
Civil Unrest    HIGH
Hazards    LOW

Armed conflict threat levels rose significantly following the launch of the Russian Federation invasion  of Ukraine on 24 February 2022. Russian troops moved across the Ukrainian border in several waves, towards the port city of Odessa, moving inland from Crimea in the south, crossing the eastern border near Kharkiv, and moving their positions in Belarus into an area north of Kyiv. Full-scale armed conflict is ongoing with organized structured forces, including a full involvement of the regular RF military, aviation, and maritime forces, as well as newly mobilized Ukrainian civilian self-defense force. Shelling, air strikes and fighting are ongoing in multiple locations in the Kyiv, north-eastern, Donbass and southern frontlines of Ukraine. While the Russian Federation announced its intention to target only military infrastructure, reports indicate extensive damage to civilians, their properties, and civilian infrastructures. In addition to active conflict and the use of unguided munitions with associated collateral risk, the threat from mines, unexploded ordnance and explosive remnants of war is expected to be acute. 

Crime: Lone criminals or criminal groups are operating mainly in big cities across Ukraine, sometimes armed. The mounting humanitarian crisis and dire impact of the ongoing conflict on the lives and livelihoods of ordinary citizens has can lead to a surge in crime, potentially raising the risks of violent attacks and robberies against UN personnel, assets, and operations. UN equipment and premises in areas with no or limited/reduced UN presence remain vulnerable to theft, raids or use for military purposes. Opportunistic crime, street theft, burglary, rape, vehicle theft, and vandalism pose a threat to the local population as well as expatriates. Security Levels: Ukraine Mainland – Security Level Five (High)

Role Description: Under the overall supervision of the UNFPA  Representative/ Senior Emergency Coordinator (in a scale up),   the Logistician works in close collaboration with implementing partners, other agencies and field staff to coordinate overall logistics support for UNFPA operations and in particular ensure effective management of emergency RH commodities and supplies  at the central and peripheral levels (including management systems to record, track and report receipt, storage, refrigeration, transportation and distribution of all UNFPA goods including medical supplies).  The incumbent will also be responsible for liaising with relevant humanitarian stakeholders working in relevant sectors/Clusters, such as Health, WASH, Protection, Logistics, Camp Management, Education, etc. to ensure inclusion of commodities specific to UNFPA’s mandate in the overall national humanitarian response plan.
Rapid Assessments/Field Visits
●    As appropriate, participate in joint field assessments or undertake UNFPA specific field visits/assessment missions to gain a better understanding of existing logistics infrastructure, warehousing facilities, health facilities and distribution systems.
Programme Implementation and Coordination
●    Mobilize supplies (RH Emergency Kits, Dignity Kits) to the affected areas.
●    Identify possible gaps in the logistics pipeline and provide input on how to strengthen the logistics chain (from calculating needs to procurement to actual distribution, monitoring and reporting). 
●    Develop systems/standard protocols through which the UNFPA CO/Sub-office can operate, manage and forecast its emergency commodity needs (e.g.  transportation, warehousing, distribution channels, contingency plans).
●    Provide support in projecting future needs for prepositioning (as appropriate) emergency supplies. 
●    Liaise with the HQ Humanitarian Logistics Advisor and coordinate with global and country logistics clusters (if activated).
Monitoring and Evaluation
●    Establish a monitoring mechanism that takes into consideration warehouse capacity, access, utilization rate, coverage and distribution to track and monitor emergency RH kits and commodities.
●    In collaboration with the humanitarian or RH focal point, identify technical capacity of health facilities and personnel to utilize emergency RH kits.
●    Undertake monitoring visits to ensure proper storage, distribution, and utilization of emergency RH supplies.
●    Track the receipt and distribution of all RH commodities and supplies.
●    Set up and Implement a data system in order to follow the Last Mile Assurance
Liaising/Coordination with Partner Agencies
●    Liaise with humanitarian stakeholders working in relevant sectors/Clusters, such as Health, WASH, Protection, Logistics, Camp Management, Education, etc. to ensure inclusion of commodities specific to UNFPA’s mandate into the national humanitarian response plan.
●    Establish partnerships with agencies that have broader logistics capacity than UNFPA (WFP, UNICEF, etc.) in order to facilitate movement of UNFPA commodities.
●    Provide regular updates on UNFPA RH commodities and supplies management for inclusion in donor reports and OCHA SitReps.
Capacity Development
●    Provide coaching to newly recruited staff and consultants, where appropriate.
●    Coach and build capacity of staff members and staff of implementing partners responding to crisis, as appropriate.
Any Other Duties
●    Perform any other duties as required by the Representative, IOM and/or Senior Emergency Coordinator.
Qualifications and Skills Required:
●    Advanced degree in logistics management or equivalent relevant professional certification in areas such as transport, distribution and supply chain management.
●    Degree in public health, medicine or pharmacy preferable
●    5-7 years of relevant experience in logistics management both within NGO’s and the UN
●    Managing medical supplies distribution, storage, transportation operations in emergency settings (military, commercial or with an international organization).
●    Experience and knowledge of UN systems, especially UNFPA, an advantage.
●    Experience in challenging and complex humanitarian/emergency setting
●    Good knowledge of humanitarian response.
●    Ability to adapt to stressful and volatile situations.
●    Proficiency in English required; Russian and/or Ukrainian desirable. 

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