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WFP-Fuel Manager-P3-Havana, Cuba
Havana, CubaPosition Title: Fuel Manager
Receiving Agency: WFP
P Level: P3
Location: Havana, Cuba
Duration: 3 months
Language: Spanish and English fluency required
Context
Recent political and economic developments in Venezuela are having a direct and significant impact on Cuba’s economy. These shifts have abruptly altered regional dynamics, further increasing the country’s vulnerability. The Cuban population is experiencing a worsening socioeconomic crisis driven by longstanding internal structural challenges, compounded by growing external pressures. In parallel, the tightening and continued enforcement of U.S. sanctions, including fuel‑related restrictions and secondary effects on shipping, insurance, and financial transactions, have significantly constrained Cuba’s ability to import fuel on international markets. As a result, Venezuelan oil shipments have been disrupted or blocked, placing considerable strain on national production, transport, and essential services. While it is anticipated that some of Cuba’s allies are prepared to provide oil supplies in the near term to help mitigate these restrictions, the reception, tracking, and allocation of such fuel will be highly sensitive and operationally complex. In this context, there is a clear need for a Fuel Management expert to support the management of incoming supplies, strengthen oversight and reporting mechanisms, and ensure the efficient, coordinated, and transparent distribution of fuel across priority sectors.
Challenges facing the Country Office
The Cuba Country Office is composed of a relatively small team operating in an increasingly complex operational environment. As the economic situation has deteriorated and the impact of sanctions has intensified, the number of civilians affected has risen significantly, requiring WFP Cuba to substantially expand both its geographical coverage and the scale of its beneficiary assistance. At the same time, WFP’s role as the UN agency responsible for common logistics services and supply chain support for other humanitarian actors has become even more critical. Maintaining sufficient operational capacity is therefore essential to ensure the timely and effective delivery of assistance, not only for WFP programmes but also to support the broader humanitarian community operating in the country.
Why external surge is required
In light of the current emergency context, it is critical for the WFP Supply Chain in the Cuba Country Office to strengthen its operational capacity to respond effectively to the increased demands of partners and to meet the growing needs of beneficiaries. To support this effort, WFP Cuba requires a Fuel Management expert who can establish, oversee, and coordinate the end‑to‑end fuel supply chain, including reception, storage, allocation, and dispatch, in order to ensure the timely and efficient distribution of fuel across the humanitarian community.
Overall mission scope and expected impact
The mission of the Fuel Management Expert is to strengthen WFP Cuba’s capacity to manage fuel as a critical common service in the current emergency context. The expert will assess existing fuel management systems, identify gaps and risks, and design and implement an end‑to‑end fuel supply chain covering procurement, reception, storage, quality control, stock management, allocation, and final distribution. The scope of the mission includes supporting WFP operations and common logistics services for the humanitarian community, ensuring compliance with WFP standards and reporting requirements, and enhancing coordination with government counterparts, suppliers, and humanitarian partners. The expert will also provide on‑the‑job support and guidance to national staff and conduct field visits as required to ensure effective fuel management at all operational levels.
Previous measures taken before requesting surge
The Cuba Country Office has attempted to meet the emerging fuel management requirements by reallocating internal resources, prioritizing critical fuel‑related tasks within the Supply Chain team, and seeking temporary internal surge support. However, fuel management as a common service constitutes a new operational requirement for the Country Office, for which no dedicated technical capacity currently exists. While these interim measures have allowed limited continuity of operations, they are not sufficient to address the scale, complexity, and risks associated with the current emergency, underscoring the need to build dedicated Country Office capacity through specialized fuel management support.
Exit Strategy
The Country Office anticipates that, following the three‑month deployment, the operational context will stabilize and that current restrictions will be eased. By that time, it is expected that the national team, under the guidance and close coaching of the Standby Partner, will have developed the necessary technical knowledge and operational capacity to independently carry out the fuel management functions and sustain the activities previously performed by the Standby Partner.
KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):
1. Assess the fuel supplier contract in coordination with CO Procurement, and supervise the fuel supply chain management in Country.
2. Provide advice on the contractual terms and delivery of the contacted companies.
3. Assess technical setup of the fuel supply chain including the terminals, equipment and provide advice where appropriate.
4. Prepare consumption forecasts, pipeline analysis and potential pipeline breaks.
5. Coordinate downstream distribution of the fuel.
6. Coordinate and monitor the needs of fuel from partners and related consumption on a daily basis.
7. Put in place a supervision mechanism for fuel distribution — including monitoring of storage capacity and fuel distribution in all location, including security and safety (related to fuel storage and distribution) Supervise fuel distribution staff in all location.
8. Establish supervisory mechanism and monitor the fuel quality throughout the supply chain to the end delivery point.
9. Train staff dedicated to Fuel management on the safety and security rules/regulations.
10. Ensure that all fuel receipt is properly documented, including any shortage and quality issues justified or explained.
11. Ensure that the fuel quality control of the bulk fuel is done for each fueling of WFP tanks and at the final delivery point. (Q&Q control process must be established.)
12. Ensure that the adequate equipment such as pumps, fire extinguishers, security equipment are implemented and utilised in accordance of the safety/security rules in all premises. Ensure that the supply of fuel is done in the way to avoid shortage of fuel.
13. Prepare the monthly fuel report (receipt and delivery) to the Head of Supply Chain. Provide technical assistance to the staff involved in fuel management.
14. Monitoring regularly fuel prices, proposing selling prices and adapting the project to the different scenarios.
15. Advice partners on fuel consumption reduction and potential green energy solutions. Perform other related duties as assigned.
OTHER SPECIFIC JOB REQUIREMENTS:
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University or Secondary degree with additional years of related work experience and/or training/courses
Language: International Professional: Fluency (level C) in Spanish and English languages.
CANADEM and its partners have a no-tolerance policy for inaction to prevent, respond to and follow up on alleged cases of Sexual Exploitation, Abuse, and Harassment (SEAH). For this reason, we adhere to all policies, procedures and training of the United Nations on The Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH). CANADEM mandates all deployees successfully complete the PSEA online course. This e-learning course is composed of a set of lessons designed to raise awareness about SEAH, become familiar with a range of measures to combat SEAH, understand the impact on victims and the consequences for UN Personnel who commit Sexual Exploitation, Abuse, and Harassment.
Receiving Agency: WFP
P Level: P3
Location: Havana, Cuba
Duration: 3 months
Language: Spanish and English fluency required
Context
Recent political and economic developments in Venezuela are having a direct and significant impact on Cuba’s economy. These shifts have abruptly altered regional dynamics, further increasing the country’s vulnerability. The Cuban population is experiencing a worsening socioeconomic crisis driven by longstanding internal structural challenges, compounded by growing external pressures. In parallel, the tightening and continued enforcement of U.S. sanctions, including fuel‑related restrictions and secondary effects on shipping, insurance, and financial transactions, have significantly constrained Cuba’s ability to import fuel on international markets. As a result, Venezuelan oil shipments have been disrupted or blocked, placing considerable strain on national production, transport, and essential services. While it is anticipated that some of Cuba’s allies are prepared to provide oil supplies in the near term to help mitigate these restrictions, the reception, tracking, and allocation of such fuel will be highly sensitive and operationally complex. In this context, there is a clear need for a Fuel Management expert to support the management of incoming supplies, strengthen oversight and reporting mechanisms, and ensure the efficient, coordinated, and transparent distribution of fuel across priority sectors.
Challenges facing the Country Office
The Cuba Country Office is composed of a relatively small team operating in an increasingly complex operational environment. As the economic situation has deteriorated and the impact of sanctions has intensified, the number of civilians affected has risen significantly, requiring WFP Cuba to substantially expand both its geographical coverage and the scale of its beneficiary assistance. At the same time, WFP’s role as the UN agency responsible for common logistics services and supply chain support for other humanitarian actors has become even more critical. Maintaining sufficient operational capacity is therefore essential to ensure the timely and effective delivery of assistance, not only for WFP programmes but also to support the broader humanitarian community operating in the country.
Why external surge is required
In light of the current emergency context, it is critical for the WFP Supply Chain in the Cuba Country Office to strengthen its operational capacity to respond effectively to the increased demands of partners and to meet the growing needs of beneficiaries. To support this effort, WFP Cuba requires a Fuel Management expert who can establish, oversee, and coordinate the end‑to‑end fuel supply chain, including reception, storage, allocation, and dispatch, in order to ensure the timely and efficient distribution of fuel across the humanitarian community.
Overall mission scope and expected impact
The mission of the Fuel Management Expert is to strengthen WFP Cuba’s capacity to manage fuel as a critical common service in the current emergency context. The expert will assess existing fuel management systems, identify gaps and risks, and design and implement an end‑to‑end fuel supply chain covering procurement, reception, storage, quality control, stock management, allocation, and final distribution. The scope of the mission includes supporting WFP operations and common logistics services for the humanitarian community, ensuring compliance with WFP standards and reporting requirements, and enhancing coordination with government counterparts, suppliers, and humanitarian partners. The expert will also provide on‑the‑job support and guidance to national staff and conduct field visits as required to ensure effective fuel management at all operational levels.
Previous measures taken before requesting surge
The Cuba Country Office has attempted to meet the emerging fuel management requirements by reallocating internal resources, prioritizing critical fuel‑related tasks within the Supply Chain team, and seeking temporary internal surge support. However, fuel management as a common service constitutes a new operational requirement for the Country Office, for which no dedicated technical capacity currently exists. While these interim measures have allowed limited continuity of operations, they are not sufficient to address the scale, complexity, and risks associated with the current emergency, underscoring the need to build dedicated Country Office capacity through specialized fuel management support.
Exit Strategy
The Country Office anticipates that, following the three‑month deployment, the operational context will stabilize and that current restrictions will be eased. By that time, it is expected that the national team, under the guidance and close coaching of the Standby Partner, will have developed the necessary technical knowledge and operational capacity to independently carry out the fuel management functions and sustain the activities previously performed by the Standby Partner.
KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):
1. Assess the fuel supplier contract in coordination with CO Procurement, and supervise the fuel supply chain management in Country.
2. Provide advice on the contractual terms and delivery of the contacted companies.
3. Assess technical setup of the fuel supply chain including the terminals, equipment and provide advice where appropriate.
4. Prepare consumption forecasts, pipeline analysis and potential pipeline breaks.
5. Coordinate downstream distribution of the fuel.
6. Coordinate and monitor the needs of fuel from partners and related consumption on a daily basis.
7. Put in place a supervision mechanism for fuel distribution — including monitoring of storage capacity and fuel distribution in all location, including security and safety (related to fuel storage and distribution) Supervise fuel distribution staff in all location.
8. Establish supervisory mechanism and monitor the fuel quality throughout the supply chain to the end delivery point.
9. Train staff dedicated to Fuel management on the safety and security rules/regulations.
10. Ensure that all fuel receipt is properly documented, including any shortage and quality issues justified or explained.
11. Ensure that the fuel quality control of the bulk fuel is done for each fueling of WFP tanks and at the final delivery point. (Q&Q control process must be established.)
12. Ensure that the adequate equipment such as pumps, fire extinguishers, security equipment are implemented and utilised in accordance of the safety/security rules in all premises. Ensure that the supply of fuel is done in the way to avoid shortage of fuel.
13. Prepare the monthly fuel report (receipt and delivery) to the Head of Supply Chain. Provide technical assistance to the staff involved in fuel management.
14. Monitoring regularly fuel prices, proposing selling prices and adapting the project to the different scenarios.
15. Advice partners on fuel consumption reduction and potential green energy solutions. Perform other related duties as assigned.
OTHER SPECIFIC JOB REQUIREMENTS:
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Experience in commercial or humanitarian transportation sectors.
- Experience in fuel management
- Experience in commercial oil and gas industry would be highly regarded
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University or Secondary degree with additional years of related work experience and/or training/courses
Language: International Professional: Fluency (level C) in Spanish and English languages.
CANADEM and its partners have a no-tolerance policy for inaction to prevent, respond to and follow up on alleged cases of Sexual Exploitation, Abuse, and Harassment (SEAH). For this reason, we adhere to all policies, procedures and training of the United Nations on The Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH). CANADEM mandates all deployees successfully complete the PSEA online course. This e-learning course is composed of a set of lessons designed to raise awareness about SEAH, become familiar with a range of measures to combat SEAH, understand the impact on victims and the consequences for UN Personnel who commit Sexual Exploitation, Abuse, and Harassment.