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UNFPA-GBV Programme/Coordination Support Specialist-P3-Lviv, Ukraine (with potential travel)

Lviv (with potential travel), Ukraine
Position Title: GBV Programme/Coordination Support Specialist
Receiving Agency: UNFPA 
P Level: P3
Location: Lviv, Ukraine (with possible travel within Ukraine)
Duration: 3 months with the possibility of an extension
Language: English required. Russian/Ukrainian desirable

Mission Specific Considerations during COVID-19

Remote-Based Deployments (if remote-based please only fill in this table)
Considerations for remote-based deployments
If the deployment is remote-based, is the country office set up to ensure ongoing communication / team integration and appropriate supervision with the deployee from afar? Please explain.  

Physical deployments (only fill out if you anticipate surge to physically deploy)
Pre-departure considerations for physical deployments
Does this duty station require candidates to have undertaken SSAFE training? If so, can the office provide training upon arrival?  NO. All UNSMS personnel are required to complete online mandatory course BSAFE prior to travel. The BSAFE course is available at https://training.dss.un.org and may be found as well on Learning Management System (LMS) belonging to your specific agency, fund or programme. 
Are there any special/new, specific visa considerations that need to be considered?
UNFPA will provide support in the visa process.
No visa required if traveling on a UNLP.
What type of quarantining rules does the local government mandate at this stage upon arrival?
Be sure to include how long for, and possible locations the person will/should be quarantined. i.e. government mandated facilities or pre-approved hotels, et.c
Only applies to unvaccinated travelers. More information in https://visitukraine.today/

Additional COVID measure may be required depending on country of transit (i.e. Moldova or Poland)
C-19 testing and clearance
Does the Surge need to undertake any COVID-19 testing prior to arrival or upon arrival? Are there any other medical clearances or vaccines deployees need to undertake before travel to this country?
Vaccination requirements and PCR tests are no longer required due to crisis context.
Is there any equipment that the Surge should become equipped with prior to travel, e.g. PPE such as masks, gloves, sanitizer, etc?
Availability of Covid-19 PPE equipment may vary quickly, depending on the deterioration of the context and the influx of IDPs from Western Ukraine. It would still be recommended that the traveler brings some PP equipment to cover the immediate needs
Is there any other paperwork that the local government authorities require upon entry/re-entry into the country? If unvaccinated, travelers need to install the VDoma app to monitor self-isolation
On mission considerations (for physical deployments):
What type of accommodation is available for Surge deployees?
 UNDSS approved hotels. Depending on hotel availability, the surge staff may need to be accommodated in a neighboring country (like Hungary, Poland or Slovakia). Accommodation assessment ongoing, by the CO. As per the Country/duty station specific RSM document
Is the duty station on an R&R cycle and if so how often? Please provide any details that have changed because of COVID-19
Medical Treatment
Are there any government restrictions or limitations that would adversely impact in-country medical treatment plans or medical evacuation?
As per the UN Area Security Plan, however, access to medical care and evacuation could become challenging. As of 11 March 2022, border crossing to neighboring countries (Moldova, Hungary, Slovakia and Poland) is possible. 
What is the capacity of local facilities that can be used to treat and/or stabilize those affected by COVID-19? Fair in the public sector. Private clinics provide state of the art medical care, including COVID19 treatment.

This may change as the context changes and deteriorates, leading to an ever increasing number of IDPs in Western Ukraine.
Office arrangement for telecommuting
If the Surge needs to telecommute within the country, can the country office demonstrate that the deployee is realistically able to work in terms of remote connectivity, equipment, etc.?
Work is ongoing to set up an alternative ICT system that can work in case communications are disrupted
If the Surge is required to physically deploy, can the country office provide necessary equipment, e.g. masks, gloves, sanitizer?
 Yes, in principle. but it is be recommended that the traveler brings some PP equipment to cover the immediate needs

Background Description of Emergency / Justification for Request

Civilian casualties continue to increase after over two weeks of intense hostilities. The Office of the United Nations High Commissioner for Human Rights estimates 1,506 civilian casualties, including 549 killed[1]. However, these estimates are likely to be much higher as the situation continues to worsen. Since the invasion on 24th February over 14 million people have been forcibly displaced with estimates of over 6 million refugees crossing into nearby countries. The most urgent needs for humanitarian assistance are reported in Dnipro (central), Donetsk region (east), Kharkiv city and region (east), Kherson city and region (south), Kyiv city and region (capital), Luhansk region (east) and Mariupol (south-east) – home to more than 7.3 million people combined. Dwindling cash reserves, empty ATMs and suspended money transfer services have greatly curtailed people's ability to purchase basic goods, including personal female hygiene items, amidst the threats of shortage of basic necessities, including food, medicines and fuel due to disrupted supply chain at the Ukrainian borders and within the nation.

Attacks on health facilities have been reported by the WHO with at least 244 confirmed. This has severe implications on the local population, particularly for women and girls who are often the most vulnerable during such crises. As of 8th March, there are an estimated 265,000 pregnant women in Ukraine and some 80,000 are expected to deliver within the next three months. RH medical supplies are in great need. Ensuring continuity of life-saving health and social services, including SRH and GBV prevention and response, for those people on the move is critical. Special attention needs to be paid to the heightened protection risks of vulnerable groups, including women and children, GBV survivors, older persons, people living with disabilities and third-country migrants.

With the increase of movement of people fleeing the hostility there is an increased risk of gender based violence towards women and girls.  The UNFPA is leading the GBV SC coordination with more than 100 participating organizations and the SRH working group with more than 30 participating agencies.  In addition UNFPA is working with its partners in government and civil society to provide GBV and SRH services across the most affected oblasts in Ukraine including using mobile teams in hard-to reach areas  including PSS, referrals, information sharing, treatment of rape, distribution of IARH kits, dignity kits. UNFPA is working in partnership with the office the Deputy Prime minster to stablish robust GBV and SRH services across Ukraine including responding to sexual violence that would eventually lead to early recovery through nexus       

Overall COVID-19 Situation in country:

Pre-escalation on 24th February, the government of Ukraine has introduced a so-called “adaptive quarantine regime” provisioning COVID-19 related restrictions that differ depending on pandemic situation in each specific region. Most regions have re-opened the services and institutions, subject to certain social distancing requirements. COVID-19 related quarantine restrictions on entering Ukraine do not apply to the employees of diplomatic missions and consular posts of foreign states, offices of international missions, organizations accredited in Ukraine and members of their families. Crossing the state border of Ukraine by foreigners without an existing insurance policy (certificate) which covers the costs associated with treatment of COVID-19 and the negative result of testing for COVID-19 by polymerase chain reaction (PCR), which was done no more than 72 hours before crossing the state border, will be prohibited.  Commercial international passenger services to and from Ukraine resumed. Most of the land border crossing points (BCPs) remain opened. For information regarding the UN response to COVID-19, including contact information of COVID19 coordinators in specific countries, please use the following website: https://www.un.org/en/coronavirus/covid-19-coordinators      

Security Situation Summary in country and main threats: (i.e armed conflict, terrorism, crime, social unrest, hazard)

Ukraine Eastern Conflict Area
Armed Conflict HIGH
Terrorism LOW
Civil Unrest MODERATE
Hazards LOW

Ukraine mainland
HIGH (5)
Armed Conflict EXTREME
Terrorism MODERATE
Civil Unrest HIGH
Hazards LOW

Armed conflict threat levels rose significantly following the launch of the Russian Federation invasion  of Ukraine on 24 February 2022. Russian troops moved across the Ukrainian border in several waves, towards the port city of Odessa, moving inland from Crimea in the south, crossing the eastern border near Kharkiv, and moving their positions in Belarus into an area north of Kyiv. Full-scale armed conflict is ongoing with organized structured forces, including a full involvement of the regular RF military, aviation, and maritime forces, as well as newly mobilized Ukrainian civilian self-defense force. Shelling, air strikes and fighting are ongoing in multiple locations in the Kyiv, north-eastern, Donbass and southern frontlines of Ukraine. While the Russian Federation announced its intention to target only military infrastructure, reports indicate extensive damage to civilians, their properties, and civilian infrastructures. In addition to active conflict and the use of unguided munitions with associated collateral risk, the threat from mines, unexploded ordnance and explosive remnants of war is expected to be acute.

Crime: Lone criminals or criminal groups are operating mainly in big cities across Ukraine, sometimes armed. The mounting humanitarian crisis and dire impact of the ongoing conflict on the lives and livelihoods of ordinary citizens has led to a surge in crime, potentially raising the risks of violent attacks and robberies against UN personnel, assets, and operations. UN equipment and premises in areas with no or limited/reduced UN presence remain vulnerable to theft, raids or use for military purposes. Opportunistic crime, street theft, burglary, rape, vehicle theft, and vandalism pose a threat to the local population as well as expatriates. Security Levels: Ukraine Mainland – Security Level Five (High)

Role Description: (ensuring the description clearly relates how the role supports efforts on COVID-19 response)
Under the overall supervision of the UNFPA GBV Program manager and the GBV Sub-Cluster Coordinator, the incumbent supports rapid implementation of the UNFPA’s GBV programme and multi-sectoral, interagency GBV interventions in a humanitarian emergency. GBV programming and coordination in humanitarian emergencies is multisectoral and involves organizations and actors from the displaced and host communities, NGOs, government, implementing partners, UN agencies, and other national and international organizations that engage in comprehensive prevention and response initiatives. The incumbent will support the GBV programme work on development of the national GBV Case Management system and support the work of the GBV Sub-Cluster working groups currently being established at the sub-national levels. She will report to the GBV SC coordinator on matters related to SC working groups and operational hubs and to the GBV program manager on matters related to case management.

Key Programmatic duties include: intervention development and implementation; partnership development and coordination; capacity development; and monitoring and evaluation. In fulfilling the duties, the incumbent will be guided by the Interagency Minimum Standards for Addressing GBV in Emergencies and the Interagency Gender-Based Violence Case Management Guidelines.

Key Coordination duties include: supporting the GBV SC at sub-national levels in building and sustaining partnerships, strategic planning, capacity development, advocacy, and information management. The incumbent will use the IASC’s Guidelines for Integrating Gender-based Violence Interventions in Humanitarian Action: Reducing Risk, Promoting Resilience, and Aiding Recovery, the GBV Area of Responsibility’s GBV Coordination Handbook, UNFPA’s Managing GBV Programmes in Emergencies Guide and Minimum Standards for Addressing GBV in Emergencies to facilitate planning, coordination, monitoring and evaluation of inter-agency GBV initiatives.

MAJOR DUTIES AND RESPONSIBILITIES:  We ask Country offices to review the list of duties and responsibilities and make appropriate amendments where necessary, ensuring their specific COVID-19 duties are embedded within the below.

Programme Development and Implementation
  • Conduct field assessments and/or situational analyses to determine needs and gaps for GBV prevention and response, with particular focus on GBV Case Management services. Where appropriate, ensure GBV issues are integrated in other key assessments.
  • Conduct service mapping and service gap analysis and planning to understand the availability, accessibility, and quality of existing GBV response services and plan for collaboration and improvement during the set of Case management services.
  • In partnership with relevant UN, national and international NGOs, and government stakeholders, develop a national GBV Case Management mechanism in line with available global guidance that adheres to  the Interagency Minimum Standards for Addressing GBV in Emergencies and the Interagency Gender-Based Violence Case Management Guidelines.Lead the development of GBV Case Management algorithms to meet specific needs of GBV survivors and vulnerable population groups at risk of GBV.
  • Orient UNFPA CO staff, implementing partners, and national authorities in planning and implementing GBV Case Management mechanisms related to refugees, IDPs/returnees and host communities. 
  • Coordinate and facilitate training sessions on GBV in emergencies, GBV Case Management and referral pathways for social service and specialized service providers, health care workers, police officers and municipal authorities etc.
  • Support the CO to accelerate implementation of activities funded through CERF and UNFPA Emergency Response Fund and identify, suggest and implement innovative solutions to maximize impact of GBV Case Management interventions.

  • Provide strategic guidance on establishing GBV SC at sub-national levels and in building and sustaining partnerships.
  • Support sub-national GBV working groups to conduct regular service mapping exercises and to establish local GBV referral pathways and Standard Operating Procedures (SOPs) that will be used by GBV actors, including GBV case workers, to coordinate cases and improve the care and services received by survivors Provide  training and capacity development, advocacy, and information management in support of the GBV SC at national and sub-national levels.
  • Facilitate planning, coordination, monitoring and evaluation of inter-agency GBV initiatives

  • Maintain solid working relationships; in collaboration with the  UNFPA Representative/Head of Office, provide regular and comprehensive updates related to UNFPA’s progress to address GBV with the UN Country Team, GBV Sub-Cluster, Protection Cluster, Health Cluster, and other relevant actors.
  • Under the supervision of the UNFPA Representative/Head of Office, represent UNFPA in relevant Cluster and other humanitarian coordination bodies to ensure that GBV issues are adequately considered in the context of the humanitarian response efforts. 
  • In collaboration with SRH Specialist / Coordinator and under the overall leadership of the Humanitarian Coordinator, lead the development, reinforcement and implementation of linkages between existing GBV and SRH programs at local level to ensure synergies, adopt integrated approaches to women’s and girls’ rights, health, and protection, and maximize program impact at community level. Collaborate closely on ensuring Clinical Management of Rape (CMR) services are available and accessible to women and girls in all project locations and across Ukraine.

  • Monitor GBV assistance provided by UNFPA through implementing partners to crisis affected populations.
  • Monitor UNFPA’s GBV programme activities, with particular focus on activities related to GBV Case Management, by keeping a close record of activities, such as capacity building, expenditures and agreements made with local partners.
  • Prepare regular progress reports and document lessons learned and share with the relevant UNFPA Regional Office, UNFPA Humanitarian Office, and other units as necessary.
  • Contribute to reports and SitReps, as required.

Capacity Development
  • Provide coaching to newly recruited staff and consultants on GBV, where appropriate.
  • Coach and build capacity of relevant staff members as well as staff of implementing partners responding to GBV emergency/humanitarian crisis, as needed.

Supporting GBV Sub-cluster Working Groups at sub-national levels

Building and Sustaining Partnerships
  • In close partnership with the GBV Sub-Cluster Coordinator support the facilitation of inter-agency, multi-sectoral GBVSub-cluster working groups at sub-national levels. Promote, respect and ensure that the Principles of Partnership are reflected in the day-to-day work of the GBV SC working groups.
  • Assist establishment of  result-oriented, two-way communication channels between national and sub-national GBV SC working groups to ensure a standardized response to GBViE.
  • In collaboration with the GBV SC Sub-national WG teams engage proactively with  the range of actors addressing GBV in regions, including across multiple sectors (health, psychosocial, legal, security, etc.) and categories of actors (UN, NGO, civil society, government, etc.).
  • Work closely on sub-national levels with other clusters (including health cluster, Child Protection SC, CASH WG, WASH cluster, CCCN Cluster and others) to assist GBV SC at national level to integrate GBV-related action in their cluster plans at sub-national levels.
  • Assist GBV SC in collaboration with the local self-governance authorities responsible for the provision of GBViE in Ukraine
  • Support the roll out of the GBV IMS+ in selected locations involving state and non-state actors at sub-national levels.

Strategic Planning
  • In close consultation with the GBV SC Coordinator, assist the GBV SC WGs to design  and implement Standard Operating Procedures. Help regular revision and revisiting SOPs at strategic points throughout the crisis response.
  • Support the GBV SC subnational working groups to adapt the GBV SC national action plan to the context of selected regions.  In this process promote engagement of a range of sectors and ensure realistic benchmarks and timelines for achieving set objectives. Regularly monitor progress against plans during coordination meetings at GBV SC subnational working groups
  • Work with partners national NGOs in particular  to continually identify response gaps in line with proposed work plans (including geographic coverage and programmatic scope) and seek solutions to fill gaps.

Capacity Development
  • Work with partners to develop an inter-agency GBV capacity development action plan for sub-national GBV SC working groups  to meet the needs and priorities of key local stakeholders.
  • Adjust existing training materials according to local context and ensure partners’ access to relevant training sessions.
  • Support efforts to strengthen the capacity of the GBV SC team at sub-national level and partner organizations on planning and responding to GBV in emergencies and on safe and ethical GBV information management.
Information Management
  • In line with WHO’s Ethical and Safety Recommendations for Researching, Documenting and Monitoring Sexual Violence in Emergencies:
  • Support GBV SC sub-national working groups to be up to date with their understanding of trends and patterns on GBV situation, identified through the secondary data review/ consolidation of all assessments.
  • Strengthen the capacity of the GBV SC team at sub-national level in gathering information and reporting to the national GBV SC on the implementation of the GBViE action plan.
  • Support popularization of the GBVIMS+ tools amongst GBV actors at sub-national levels, identification of service provider organizations with capacity to implement GBV IMS+ and the roll out of the system in Ukraine.
  • Prepare regular analytical reports on emerging issues, including actions taken by GB SC members to address those issues.

Administrative and Miscellaneous Duties
  • Write monthly reports documenting progress against work plan outputs.

Qualifications and Skills Required
  • Advanced technical degree with specialization in areas such as social work, public health, gender, law/human rights, international relations, and/or other related social science disciplines.
  • 5 to 10 years of specialized experience addressing GBV at the international level; experience in this field in a humanitarian context is an asset.
  • Strong knowledge of GBV Case Management.
  • Prior training in gender issues and their application in international humanitarian or development settings
  • Demonstrable knowledge of protection issues in humanitarian settings· 
  • Knowledge of humanitarian emergency operations and roles/responsibilities of humanitarian actors
  • Demonstrated leadership and management experience within a multinational and multicultural environment.
  • Direct experience providing support to GBV survivors as an asset.
  • Group facilitation skills and experience, training skills, coalition-building skill
  • Diplomacy and assertiveness; the ability to respectfully and carefully confront and discuss sensitive issues with a wide range of actors, groups, and individuals
  • Proficiency in English; knowledge of Russian is desirable.
[1] OCHA. “Ukraine: Humanitarian Impact Situation Report (As of 3:00 p.m. (EET), 10 March 2022),” https://reliefweb.int/report/ukraine/ukraine-humanitarian-impact-situation-report-300-pm-eet-10-march-2022

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