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UNFPA-Emergency Response - Area Coordinator (Generalist)-P3-Kharkiv, Ukraine (with field travel)

Kharkiv (with travel), Ukraine
Position Title: Emergency Response - Area Coordinator (Generalist)
Receiving Agency: UNFPA
P Level: P3
Location: Kharkiv, Ukraine (with travel to other field stations)
Duration: 6 months
Language: English is required, Ukrainian or Russian is desirable
Background Description of Emergency / Justification for Request (Please provide a short paragraph outlining the prevailing humanitarian situation and context and why this justifies the role.)
The ongoing conflict resulting from Russia's invasion of Ukraine continues to inflict daily destruction and suffering, compelling an urgent humanitarian response. As of September 2023, an estimated 6.2 million people have been displaced, with 3.7 million internally displaced. The crisis has heightened gender inequalities and discrimination, especially impacting women and girls with disabilities, older women, and adolescent girls, leading to increased risks of gender-based violence. The humanitarian access situation remains challenging, with over 500 organizations, predominantly local entities, delivering life-saving aid. The UN and its partners are appealing

Although not formally issued, the humanitarian community anticipates that over 14.6 million individuals will require humanitarian assistance in 2024, with 3.3 million located in the front-line areas of the East and South of the country. Approximately $3 billion is estimated to be necessary for the humanitarian community to deliver multi-sectoral assistance to around 8.5 million people.

Within the realm of Gender-Based Violence (GBV), more than 2.5 million individuals are in need of GBV services, with over 80% being women and girls. UNFPA aims to target approximately 800,000 people in 2024, with a particular emphasis on eliminating barriers to access services for women, girls, men, and boys, giving priority to the most vulnerable groups such as the elderly, LGBTQI+, and minorities.

 Security Situation Summary in country and main threats: (i.e armed conflict, terrorism, crime, social unrest, hazard)
The security situation differ among regions. In the Western/Central area, under the governance of the Ukrainian armed forces, potential risks encompass UAV, ballistic missile, and cruise missile attacks. The Eastern and Southern areas experience pronounced instability attributable to armed conflict, involving air and missile strikes, artillery, tanks, and infantry weapon systems.

There is a security coordination structure in place which covers the entire country through three security areas (SRMs): Central/Western, East, and Southern. Ongoing monitoring of the security situation, regular conduct of modalities and risk assessments, and consistent updates to the SRMs and Standard Operating Procedures (SOPs) are integral components of the security management framework.

Role Description:  

MAJOR DUTIES AND RESPONSIBILITIES: We ask Country offices to review the list of duties and responsibilities and make appropriate amendments where necessary.

Under the overall guidance and supervision of UNFPA Representative and direct supervision and guidance of the Deputy Representative, the incumbent facilitates and ensures effective and efficient coordination, programmatic, and operational support to UNFPA humanitarian programs in Eastern and Southern regions.

Coordination and Partnership:
  • Position UNFPA as a key humanitarian actor and strengthen coordination and partnership with local authorities and other partners.
  • Participate in regular coordination meetings, programmatic, logistics, heads of agencies meetings, ASMT, Access working group, and any other area-specific meetings related to the humanitarian response.
  • Coordinate with humanitarian partners on the ground to identify opportunities for referrals, partnerships, and coordination/complementarity of interventions within UNFPA's mandate and existing/planned humanitarian activities.
  • Lead the UNFPA teams towards successful delivery of humanitarian assistance, supplies to areas of need, and fulfill reporting requirements.
  • Support the CO in the implementation of the overall humanitarian response plan and nexus.
  • Support the update of the emergency preparedness plans with the health cluster, SRH Working Group, the GBV sub-cluster, and GBV working groups.
  • Support the country team in establishing arrangements for the ordering and dispatch of supplies.
  • Regularly liaise with the Country Office and other humanitarian hubs in Ukraine.

Programmatic and Operational Support to Emergency Response:
  • Conduct monitoring of the ongoing UNFPA interventions and identify gaps/areas for improvement and/or additional needs to be addressed.
  • Support the Ukraine Emergency Response team in responding to possible changes on the ground due to the conflict.
  • Assist with planning for activities, prepositioning of supplies, and working with partners in various areas.
  • Work with Security and access officers to ensure staff safety and security.

  • Support the CO in the preparation of external communications materials as needed, including external SitReps, snapshots, human interest stories, UNFPA statements, plans of action, as well as internal information briefs for HQ units and other as needed.
  • Develop knowledge transfer notes and orient new staff and those on a mission to East and Southern regions.
  • Document lessons learned and prepare handover notes.

Building and Sustaining Partnerships:
  • Facilitate inter-agency, multi-sectoral GBV and SRH working groups at the sub-national level.
  • Promote, respect, and ensure that the Principles of Partnership are reflected in the day-to-day work of the GBV and SRH sub-sector.
  • Coordinate and collaborate with other sectors/working groups such as the Health sector, Child Protection Sub-sector, Shelter/NFI sector, Food Security sector, Education sector, Mental Health and Psychosocial Support Working Group, etc., to ensure integration of GBV-related action in their sector plans and to advocate for joint awareness-raising for non-GBV specialists.
  • Work with PSEA in-country network to ensure that survivors of SEA have access to services.

Strategic Planning:
  • Facilitate the implementation of Standard Operating Procedures.
  • Regularly review and revisit SOPs at strategic points throughout the crisis response.
  • Work with partners to continually identify response gaps and seek solutions to fill gaps. Advocates with UNFPA as sub-cluster lead to address gaps not yet filled by partners.

Any Other Duties:
  • Produce monthly reports documenting progress against work plan.
  • Other duties as required.

Qualifications and Skills Required

Advanced degree in Humanitarian Assistance, Public Health, Social Sciences and/or other related fields.

Knowledge and Experience:
  • 7 years of relevant experience in humanitarian affairs, emergency relief management and coordination, public health or other related areas, prior experience in region an asset
  • Proven management, coordination and of programme development skills,
  • Track record of building strategic alliances and partnerships, strong communication and networking skills; strong organizational skills,
  • Appropriate and transparent decision-making abilities,
  • Knowledge and understanding of UN humanitarian relief operations and coordination structures.
  • Prior UNFPA surge deployments are a distinct asset.
  • Experience in the UN system an advantage.

Fluency in English; knowledge of Ukrainian or Russian desirable.
CANADEM and its partners have a no-tolerance policy for inaction to prevent, respond to and follow up on alleged cases of Sexual Exploitation, Abuse, and Harassment (SEAH). For this reason, we adhere to all policies, procedures and training of the United Nations on The Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH). CANADEM mandates all deployees successfully complete the PSEA online course. This e-learning course is composed of a set of lessons designed to raise awareness about SEAH, become familiar with a range of measures to combat SEAH, understand the impact on victims and the consequences for UN Personnel who commit Sexual Exploitation, Abuse, and Harassment.

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