Mission Specific Considerations
Remote-Based Deployments (if remote-based please only fill in this table)

Considerations for remote-based deployments
If the deployment is remote-based, is the country office set up to ensure ongoing communication / team integration and appropriate supervision with the deployee from afar? Please explain.	NOT RELEVANT

Physical deployments (only fill out if you anticipate surge to physically deploy)

Pre-departure considerations for physical deployments
Does this duty station require candidates to have undertaken SSAFE training? If so, can the office provide training upon arrival?	SSAFE is not a requirement
Visa Are there any special/new, specific visa considerations that need to be considered?	Information will be provided by SRO
Equipment Is there any equipment that the Surge should become equipped with prior to travel, e.g. PPE such as masks, gloves, sanitizer, etc?	No
Is there any other paperwork that the local government authorities require upon entry/re-entry into the country?	No
On mission considerations (for physical deployments):
Accommodation What type of accommodation is available for Surge deployees?
R&R Is the duty station on an R&R cycle and if so how often?
Medical Treatment Are there any government restrictions or limitations that would adversely impact in-country medical treatment plans or medical evacuation?	No
Office arrangement for telecommuting If the Surge needs to telecommute within the country, can the country office demonstrate that the deployee is realistically able to work in terms of remote connectivity, equipment, etc.?	Yes
Equipment If the Surge is required to physically deploy, can the country office provide necessary equipment, e.g. masks, gloves, sanitizer?	Yes

  Hurricane Melissa, the first Cat 5 to hit Jamaica on record, made landfall on 28 Oct and crossed into eastern Cuba on 29 Oct, with concurrent, lethal flooding in Haiti. The event has affected 4–5 million people across the subregion, with Jamaica and eastern Cuba suffering catastrophic infrastructure (including massive damage to health facility infrastructure)  and power disruption and Haiti registering the highest fatalities due to flash flooding and landslides. National systems are leading, but three UNFPA presences (Jamaica SRO covering Barbados, Cuba CO, Haiti CO) are all affected at once and are requesting coordinated regional support, prepositioned stocks and short-term surge, which exceeds the capacity
Regionally, Melissa has directly affected ≈5 million people, including about 900,000 women of reproductive age and over 41,000 pregnant women who will require uninterrupted SRH/EmONC in the next weeks.
In Jamaica countrywide impact:881 shelters activated; >25,000 people sheltering; 70–77% of the power network was reported down at peak; multiple hospitals (Black River, Noel Holmes, Cornwall Regional, Savanna-la-Mar, Lucy, Falmouth) reported damage or service disruption.
The hurricane has already caused high mortality in Haiti (25 deaths reported by 30 Oct), while Jamaica is still finalising damage assessments and Cuba has not yet released full figures — so needs are rising, not stabilising. Urban search and rescue teams have been deployed by governments.


Service interruption (power, water, telecoms, airport closures and blocked roads) is directly affecting continuity of maternal and newborn care, post-abortion care, GBV clinical management and supply chains, with only ~32 EmONC facilities in the subregion reported partially functional. A recent PAHO/MOH assessment in Jamaica reported heavy damage to the majority of hospitals in the western part of the country, with many reportedly so damaged that they will not be able to be reconstructed in the same locations. Emergency medical teams are being deployed and the need for immediate temporary infrastructure and supplies to ensure health service continuity is critical. Overcrowded shelters (881 in Jamaica alone), night-time blackouts and mixed-displacement sites create immediate GBV and SEA risk, requiring rapid GBViE and protection mainstreaming.
Meteorological services and PAHO still flag continued rainfall, landslides and coastal surge for Jamaica, Haiti and the Windward Passage, so further deterioration in access to life-saving support is forecast over the next 24–48h.
Jamaica CO/SRO has some operational management capacity, but requires support for logistics management to address the urgent needs for medical and non-medical supplies planned and expected to arrive into the country. Additional logistics complexities will be prevalent due to forecasted challenges with domestic road movements, power shortages impacting temperature controlled and keep cool storage and damaged national warehousing infrastructure.
Jamaica will be receiving supplies from UNFPAs global prepositioning and IARH kit stockpiles. Additionally, Jamaica will heavily rely on local procurement from Panama for equipment and supplies including dignity items due to the devastation of the local market in Jamaica itself.
  Role Description: Under the overall supervision of the UNFPA  Representative/ Senior Emergency Coordinator (in a scale up),   the Logistician works in close collaboration with implementing partners, other agencies and field staff to coordinate overall logistics support for UNFPA operations and in particular ensure effective management of emergency RH commodities and supplies  at the central and peripheral levels (including management systems to record, track and report receipt, storage, refrigeration, transportation and distribution of all UNFPA goods including medical supplies).  The incumbent will also be responsible for liaising with relevant humanitarian stakeholders working in relevant sectors/Clusters, such as Health, WASH, Protection, Logistics, Camp Management, Education, etc. to ensure inclusion of commodities specific to UNFPA’s mandate in the overall national humanitarian response plan.

MAJOR DUTIES AND RESPONSIBILITIES:.

Rapid Assessments/Field Visits

• As appropriate, participate in joint field assessments or undertake UNFPA specific field visits/assessment missions to gain a better understanding of existing logistics infrastructure, warehousing facilities, health facilities and distribution systems.

General Logistics Duties

• Support the overall logistics for UNFPA supplies in close collaboration with the CO operations team.
• Work to update and implement the Concept of Operations for logistics including the flow such as importation channels, movement of goods (corridors), storage (hubs), and distribution network to the affected area. 
• Work with the CO staff to process movements of supplies into the affected area from relevant access points, working closely with logistics cluster / other mechanisms, conduct receipt and inspection of goods and process storage, and onward dispatch to service delivery points in line with last mile assurance. 
• Ensure availability of medical logistics and pharmacy equipment based on the needs as requested.
• In coordination with operations manager and procurement team, maintain visibility on the procurement plan based on forecasted needs and response plan of UNFPA. 
• Coordinate and monitor incoming procurement of medical supplies in close coordination with the UNFPA country office procurement team, RO, and HQ team.
• In line with requirements, ensure proper compliance with importation procedures and processes as defined by national authorities, OCHA, or UNCT. 
• Identify suitable warehousing structures and transporters to store and manage medical supplies. 
• Establish / maintain a stock management system including but not limited to physical movement, warehouse access rules, stock cards, bin cards, shelf-life, and recording of movements both in hard documents and software. 
• Ensure proper record-keeping as per the organization’s policies and procedures. 
• In close coordination with the programme team, ensure the distribution plan is clear and implemented 

Oversight over last mile delivery

• Oversee/implement assessment of IPs and health facilities to ensure they are able to maintain the quality of goods. If needed, raise potential procurement needs for infrastructure, propose mitigation measures, or conduct capacity building for staff at health facilities for goods management. 
• Establish a monitoring and reporting system to disseminate timely information to key stakeholders. 
• To facilitate the coordination between the stakeholders national and international partners and the UN agencies in logistics.

Monitoring and Evaluation

• Establish a monitoring mechanism that takes into consideration warehouse capacity, access, utilization rate, coverage, and distribution to track and monitor emergency IARH kits and commodities.
• Undertake monitoring visits to ensure proper storage, distribution, and utilization of emergency RH supplies.
• Track the receipt and distribution of all RH commodities and supplies.

Liaising/Coordination with Partner Agencies

• Liaise with humanitarian stakeholders working in relevant sectors/Clusters, such as Health, WASH, Protection, Logistics, Camp Management, Education, etc. to ensure inclusion of commodities specific to UNFPA’s mandate into the national humanitarian response plan.
• Engage with all relevant humanitarian partners to optimize UNFPA’s supply chain and coordinate with health sector partners and UN agencies in terms of planning and development of the health supply chain for a response. 
• Establish partnerships with agencies that have broader logistics capacity than UNFPA (WFP, UNICEF, etc.) to facilitate movement of UNFPA commodities.

Reporting and resource mobilization

• Provide regular updates on UNFPA supplies management for inclusion in donor reports and OCHA Sit-Reps.
• Provide technical inputs to financial proposals including lead-time for medical commodities, correct financial value for products, shipping, clearance and to budget additional costs for management of supplies. 

Capacity Development

• Provide coaching to newly recruited staff and consultants, where appropriate.
• Lead and coordinate, on the job training for relevant CO staff including for subcontracted warehouse staff, as well as IPs, on the WHO Good Storage and Distribution practices with a particular focus on the handling of cold chain medicines. 

Any Other Duties

• Advice on fleet management and support daily movement plans as requested
• Coordinate and oversee any logistics needs for the UNFPA guest house(s) and offices as required
• Perform any other duties as required by the Representative and/or Head of Office

Qualifications and Skills Required:

• Advanced degree in logistics management or equivalent relevant professional certification in areas such as transport, distribution, pharmacy, and supply chain management. A first university degree, with relevant experience may be considered in lieu of an advanced degree.
• 5 year field experience in emergency settings
• Managing medical supplies in emergency settings is required
• Certification in humanitarian medical logistics is an advantage
• Experience and knowledge with INGO and UN systems, especially UNFPA is an advantage.
• Excellent communication skills and ability to work in stressful environments, strong leadership skills also highly desired.
• Good knowledge of humanitarian response.
• Proficiency in English and in other official languages or the UN required