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ability; good research and analytical skills; ability to meet deadlines and work under pressure as part of a team; good communication skills. Experience in using Social Media in a professional context an advantage.
Technical skills: Proficient in MS Office package, particularly in Microsoft Excel and PowerPoint. Demonstrated ability in data acquisition and knowledge of Access or other database tools is a great advantage. Experience with HTML is also a plus. Demonstrated ability in acquiring, wrangling, structuring, manipulating and visualizing unstructured and structured data with BI platforms like Power BI or Tableau is a distinct advantage.
Core Values: A genuine interest in the humanitarian sector and in WFP’s mission; full alignment with humanitarian principles; service-minded; partnership and accountability strongly valued.
Willingness to work in challenging environments / field locations
CANADEM and its partners have a no-tolerance policy for inaction to prevent, respond to and follow up on alleged cases of Sexual Exploitation, Abuse, and Harassment (SEAH). For this reason, we adhere to all policies, procedures and training of the United Nations on The Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH). CANADEM mandates all deployees successfully complete the PSEA online course. This e-learning course is composed of a set of lessons designed to raise awareness about SEAH, become familiar with a range of measures to combat SEAH, understand the impact on victims and the consequences for UN Personnel who commit Sexual Exploitation, Abuse, and Harassment
Apply to WFP-IMO-P3-Kathmandu, Nepal
Position Title: Information Management Officer (Logistics)
Receiving Agency: WFP
P Level: P3
Location: Kathmandu, Nepal
Duration: 3 months
Language: Fluency in English required
Background:
The objective of a country-level Logistics Cluster is to ensure that timely, coherent and effective logistics support to humanitarian aid/relief operations is possible (within funding and security constraints). WFP as lead agency of the Logistics Cluster is accountable to work in partnership with humanitarian stakeholders to deliver a strategic response, based on operational gaps (as per the IASC Guidelines on Cluster Coordination at Country Level). Within each country-level Logistics Cluster Lead Agency is a Logistics Cluster Coordinator (as per the IASC Generic Terms of Reference for Sector Leads at Country Level), who is responsible to lead and facilitate this process. Based on the needs identified and expressed by the humanitarian community, the Cluster will assume a coordination and information management role, while attempting to facilitate common services where required to maximise the use of available resources in-country, provide support and advocacy surrounding customs clearance and government liaison, and establish a more coordinated and cost-effective operational approach.
Objective:
The Logistics Cluster in Nepal aims to support the efforts of the Government of Nepal, together with the humanitarian community, in responding to the Bhote Koshi floods. This support involves:
• Immediately scale up inter-agency coordination and information management activities, which are critical to ensuring a timely, efficient, and coordinated humanitarian response. Enhanced coordination and information sharing will support humanitarian partners and bilateral government response agencies in navigating logistics and physical access constraints and formulating effective response plans, including leveraging each other’s capabilities and optimizing resources, serving as a central coordination point for partner logistics needs and bottlenecks.
• Access to common logistics services, as needed: facilitate access to common storage and transport services to affected areas, aligning with the Government’s request and prioritization.
Reporting Line:
The Information Management Officer (IMO) reports to the Logistics Coordinator and the WFP Head of
Supply Chain.
Responsibilities:
• Liaise with national counterparts, UN agencies, NGOs and other partners to collect information for the production of sitreps and bulletins, ensuring that challenges and concerns relating to the logistics operation are represented.
• Collect, verify and map logistics information in LogIE.
• Promote LogIE among relevant partners and stakeholders, provide training and guidance to the users to boost live information sharing.
• Identify the most appropriate methodology to source and map information that can be used for advocacy in addressing issues in the supply chain.
• Produce Logistics coordination products/reports in specific formats as required within the
Receiving Agency: WFP
P Level: P3
Location: Kathmandu, Nepal
Duration: 3 months
Language: Fluency in English required
Background:
The objective of a country-level Logistics Cluster is to ensure that timely, coherent and effective logistics support to humanitarian aid/relief operations is possible (within funding and security constraints). WFP as lead agency of the Logistics Cluster is accountable to work in partnership with humanitarian stakeholders to deliver a strategic response, based on operational gaps (as per the IASC Guidelines on Cluster Coordination at Country Level). Within each country-level Logistics Cluster Lead Agency is a Logistics Cluster Coordinator (as per the IASC Generic Terms of Reference for Sector Leads at Country Level), who is responsible to lead and facilitate this process. Based on the needs identified and expressed by the humanitarian community, the Cluster will assume a coordination and information management role, while attempting to facilitate common services where required to maximise the use of available resources in-country, provide support and advocacy surrounding customs clearance and government liaison, and establish a more coordinated and cost-effective operational approach.
Objective:
The Logistics Cluster in Nepal aims to support the efforts of the Government of Nepal, together with the humanitarian community, in responding to the Bhote Koshi floods. This support involves:
• Immediately scale up inter-agency coordination and information management activities, which are critical to ensuring a timely, efficient, and coordinated humanitarian response. Enhanced coordination and information sharing will support humanitarian partners and bilateral government response agencies in navigating logistics and physical access constraints and formulating effective response plans, including leveraging each other’s capabilities and optimizing resources, serving as a central coordination point for partner logistics needs and bottlenecks.
• Access to common logistics services, as needed: facilitate access to common storage and transport services to affected areas, aligning with the Government’s request and prioritization.
Reporting Line:
The Information Management Officer (IMO) reports to the Logistics Coordinator and the WFP Head of
Supply Chain.
Responsibilities:
• Liaise with national counterparts, UN agencies, NGOs and other partners to collect information for the production of sitreps and bulletins, ensuring that challenges and concerns relating to the logistics operation are represented.
• Collect, verify and map logistics information in LogIE.
• Promote LogIE among relevant partners and stakeholders, provide training and guidance to the users to boost live information sharing.
• Identify the most appropriate methodology to source and map information that can be used for advocacy in addressing issues in the supply chain.
• Produce Logistics coordination products/reports in specific formats as required within the
operation. Key products include: situation updates, infographics, operational overviews, bulletins, snapshots, briefings.
• Manage content of the Logistics Cluster dedicated webpage – in close coordination with the
Global Logistics Cluster support team in Rome.
• Gather information on the overall logistics situation, including comprehensive data on logistics procedures and bottlenecks from the various Logistics Cluster partners and national authorities and support emergency response operations with the drafting of lessons learned mission reports, as required.
• Draft donor proposals and reports, collating key operational information.
• Draft, consolidate, and share key logistics information and procedures, such as Concept of Operations, Gaps and Needs Analysis (GNA) and SOPs ensuring they are regularly revised/updated if required.
• Lead communication activities in close collaboration with communications teams to amplify the visibility of Logistics Cluster activities in social media and other platforms.
• Oversee and manage the Cluster communication systems/platform with partners across the different locations, including mailing lists and messenger apps as well as maintain the internal communication channels within the Cluster team and implement best filing practices in SharePoint to streamline knowledge management and accessibility.
• Prepare operational overview, infographics, briefings and snapshots on the logistics operation for management, donors, stakeholders, Humanitarian Country Team, Office of the Humanitarian Coordinator and other stakeholders.
• Work closely with OCHA to ensure updated logistics information is disseminated to all focal points as necessary and provide the necessary inputs on behalf of the Logistics Cluster for the various information products of OCHA (Flash updates, Situational Reports, etc). Attend coordination meetings on access constraints and provide updates on logistics bottlenecks to OCHA working groups on a regular basis.
• Contribute to the Flash Appeals, Humanitarian Needs Assessment, Humanitarian Response Plan and other interagency key documents, ensuring the proper definition of indicators and implementation of monitoring mechanisms.
• Provide WFP colleagues with inputs on Logistics Cluster activities; liaise regularly with reports officers in other agencies and NGOs.
• Establish and maintain internal information sharing mechanisms, documentation formats, assessment formats, central file storage, according to Global Logistics Cluster support team guidelines, templates and standardization.
• The IM Officer operates in full adherence to the IASC-endorsed operational principles for best practices in humanitarian information management and exchange: accessibility, inclusiveness, inter-operability, accountability, verifiability, relevance, objectivity, neutrality, humanity, timeliness, sustainability, and confidentiality.
Perform other duties as required.
Recruitment Qualifications:
Education: University degree in international relations, data analysis, GIS, communications, journalism or related field; or the equivalent combination of education and experience.
Work Experience: Four to six years of professional experience in an international context including: responsibility in information management, communications and/or reporting roles; experience with GIS and reporting/tracking systems; working in an emergency response. Previous experience in emergencies is important.
Languages: Fluency in English is required.
Key skills: Ability to work independently while asking questions and seeking support in a fast-paced work environment; excellent written and verbal communications skills; high attention to detail and proofreading
• Manage content of the Logistics Cluster dedicated webpage – in close coordination with the
Global Logistics Cluster support team in Rome.
• Gather information on the overall logistics situation, including comprehensive data on logistics procedures and bottlenecks from the various Logistics Cluster partners and national authorities and support emergency response operations with the drafting of lessons learned mission reports, as required.
• Draft donor proposals and reports, collating key operational information.
• Draft, consolidate, and share key logistics information and procedures, such as Concept of Operations, Gaps and Needs Analysis (GNA) and SOPs ensuring they are regularly revised/updated if required.
• Lead communication activities in close collaboration with communications teams to amplify the visibility of Logistics Cluster activities in social media and other platforms.
• Oversee and manage the Cluster communication systems/platform with partners across the different locations, including mailing lists and messenger apps as well as maintain the internal communication channels within the Cluster team and implement best filing practices in SharePoint to streamline knowledge management and accessibility.
• Prepare operational overview, infographics, briefings and snapshots on the logistics operation for management, donors, stakeholders, Humanitarian Country Team, Office of the Humanitarian Coordinator and other stakeholders.
• Work closely with OCHA to ensure updated logistics information is disseminated to all focal points as necessary and provide the necessary inputs on behalf of the Logistics Cluster for the various information products of OCHA (Flash updates, Situational Reports, etc). Attend coordination meetings on access constraints and provide updates on logistics bottlenecks to OCHA working groups on a regular basis.
• Contribute to the Flash Appeals, Humanitarian Needs Assessment, Humanitarian Response Plan and other interagency key documents, ensuring the proper definition of indicators and implementation of monitoring mechanisms.
• Provide WFP colleagues with inputs on Logistics Cluster activities; liaise regularly with reports officers in other agencies and NGOs.
• Establish and maintain internal information sharing mechanisms, documentation formats, assessment formats, central file storage, according to Global Logistics Cluster support team guidelines, templates and standardization.
• The IM Officer operates in full adherence to the IASC-endorsed operational principles for best practices in humanitarian information management and exchange: accessibility, inclusiveness, inter-operability, accountability, verifiability, relevance, objectivity, neutrality, humanity, timeliness, sustainability, and confidentiality.
Perform other duties as required.
Recruitment Qualifications:
Education: University degree in international relations, data analysis, GIS, communications, journalism or related field; or the equivalent combination of education and experience.
Work Experience: Four to six years of professional experience in an international context including: responsibility in information management, communications and/or reporting roles; experience with GIS and reporting/tracking systems; working in an emergency response. Previous experience in emergencies is important.
Languages: Fluency in English is required.
Key skills: Ability to work independently while asking questions and seeking support in a fast-paced work environment; excellent written and verbal communications skills; high attention to detail and proofreading
Technical skills: Proficient in MS Office package, particularly in Microsoft Excel and PowerPoint. Demonstrated ability in data acquisition and knowledge of Access or other database tools is a great advantage. Experience with HTML is also a plus. Demonstrated ability in acquiring, wrangling, structuring, manipulating and visualizing unstructured and structured data with BI platforms like Power BI or Tableau is a distinct advantage.
Core Values: A genuine interest in the humanitarian sector and in WFP’s mission; full alignment with humanitarian principles; service-minded; partnership and accountability strongly valued.
Willingness to work in challenging environments / field locations
CANADEM and its partners have a no-tolerance policy for inaction to prevent, respond to and follow up on alleged cases of Sexual Exploitation, Abuse, and Harassment (SEAH). For this reason, we adhere to all policies, procedures and training of the United Nations on The Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH). CANADEM mandates all deployees successfully complete the PSEA online course. This e-learning course is composed of a set of lessons designed to raise awareness about SEAH, become familiar with a range of measures to combat SEAH, understand the impact on victims and the consequences for UN Personnel who commit Sexual Exploitation, Abuse, and Harassment