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WFP-Logistics Cluster Operation Officer-P3- Kathmandu, Nepal
Position Title: Logistics Cluster Operation Officer
Receiving Agency: WFP
P Level: P3
Location: Nepal, Kathmandu
Duration: 3 months
Language: Fluency in English required
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
The objective of a country-level Logistics Cluster is to ensure that timely, coherent and effective logistics support to humanitarian aid/relief operations is possible (within funding and security constraints). WFP as lead agency of the Logistics Cluster is accountable to work in partnership with humanitarian stakeholders to deliver a strategic response, based on operational gaps (as per the IASC Guidelines on Cluster Coordination at Country Level). Within each country-level Logistics Cluster Lead Agency is a Logistics Cluster Coordinator (as per the IASC Generic Terms of Reference for Sector Leads at Country Level), who is responsible to lead and facilitate this process. Based on the needs identified and expressed by the humanitarian community, the Cluster will assume a coordination and information management role, while attempting to facilitate common services where required to maximise the use of available resources in-country, provide support and advocacy surrounding customs clearance and government liaison, and establish a more coordinated and cost-effective operational approach.
ACCOUNTABILITIES/RESPONSIBILITIES:
Operational Management
• Manage daily operations, including reviewing incoming partner requests, ensuring smooth operations in common storage facilities, coordinate and task intermodal cargo delivery, and ensure that records are accurately updated and all parties to the supply chain are well informed of delivery and storage status.
• Ensure cargo consolidation, reception and dispatch is performed according to
standards. Oversee the reception of incoming partner cargo, and the delivery of partner cargo to the appropriate locations in the affected areas.
• Compile and follow up regularly with partners on their logistics plans/forecasts
for incoming cargo.
• Support the consolidation and sharing of key logistics information and procedures, such as Concept of Operations and Standard Operating Procedures (SOPs) ensuring they are regularly revised/updated when required.
• If applicable, keep RITA up to date at any time and ensure regular feedbacks to
Cluster Coordinator.
• Work with partners and WFP so that all local and international customs regulations are applied while conducting transit and cross border cargo operations.
• Work with WFP supply chain colleagues to identify appropriate and necessary
transport and storage solutions and ensure that the overall supply chain process is adapted to the changing needs on the ground.
Expert advice
• Ensure partners and WFP logistics and supply managers have access to relevant technical advice and support on supply chain operations and planning (covering operations, risk assessment and mitigation/management, preparedness and capacity building).
• Provide partners and WFP logistics and supply managers with technical advice
and operational solutions based on detailed cost/benefits analyses and recommended standard operating procedures for supply chain management.
• Facilitate discussion and agreement on the use of common standards and tools among logistics and supply managers; and promote awareness of and adherence to relevant policy guidelines, codes of conduct and examples of good practice.
• Support and advise humanitarian partners in Nepal in developing response plans and accessing services and information.
Needs assessment, prioritization, project planning and implementation
• Working across agencies and organizations leads to a continuous identification and assessment of logistics capacities, gaps and bottlenecks in country.
• Join inter-agency needs assessment exercises as appropriate to ensure that
identified needs, gaps and priorities are as evidence-based as possible in any given emergency context.
• Offer support for the undertaking of Logistics Capacity Assessments (LCAs) in
country.
Information management, Monitoring and Evaluation
• Support the IM Officer in gathering information on the overall logistics situation in the crisis area, including comprehensive data on logistics procedures and bottlenecks from the various Logistics Cluster participants and national authorities.
• Contribute to strengthening early warning capacity and provide inputs for any
relevant operational planning and analyze trends of supply chain risk using tools.
• Ensure proper reporting, communication, and coordination with the relevant
WFP Units.
Preparedness and Capacity Building
• Support supply and logistics managers in humanitarian organizations and agencies to effectively engage with national disaster mitigation and management structures as appropriate.
• Actively contribute to regular training and workshops as required, in line with building capacities of all stakeholders.
Advocacy
• Together with supply and logistics managers, identify core advocacy concerns for operations and contribute key messages to any broader advocacy initiatives.
• Encourage all supply and logistics managers to include common issues, concerns and messages in their own communication activities.
• Bring core concerns and issues from Uganda based partners to the attention of
the Logistics Cluster Coordinator.
DELIVERABLES AT THE END OF THE CONTRACT:
• Sectoral Logistics Assessment (local market, government and humanitarian actors’ capacity) is conducted, analysis and report are produced including recommendations to define/revise the current sectoral coordination mechanism/architecture.
• Sectoral Logistics strategy is developed based on the Sectoral Logistics
Assessment report recommendations.
• Resource requirements for the Sectoral Logistics strategy are developed, monitored (incl. effective follow-up on the relevant budget lines of the Lead Agency), and communicated as needed.
• Advocacy papers are produced when and where required.
• Technical guidance, guidelines, and best practices are produced and shared with partners when and where required.
• Produce reports on activities and provide guidance documents for corrective measures and the future of the project.
• Develop and provide briefings on logistics and access constraints, the Cluster
Approach and implementation of the Sectoral Logistics strategy are delivered to government officials, donors and other stakeholders.
• Participate in the production of key information products and ensure IM products are shared with relevant stakeholders.
• Activity reports are produced with analysis of achievements and recommendations for improvement.
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education: A university degree in Supply Chain Management, International Business, International Relations, Humanitarian Project Management, Business Administration and related field or equivalent relevant experience.
Experience: At least 5 years professional experience in humanitarian project/programme implementation (incl. assessment, management of operational budget and funds, monitoring and evaluation). Out of which
i. at least 2-year professional experience in project/programme coordination and management, including serving in a
supervisory role
ii. at least 2-year professional experience in emergency response operations (natural disaster and/or complex emergency) and/or preparedness projects
iii. at least 2-year professional experience in supply chain and/or logistics operations (i.e. land transport, international shipping
or air transport, warehouse management, freight forwarding, etcetera).
Knowledge & Skills:
Essential:
Understanding of the international humanitarian response architecture, including co-ordination mechanisms, Humanitarian Reform and humanitarian action, and international emergency response funding mechanisms.
Experience of high-level coordination, including serving as the chair of a multi-lateral working group (i.e. any output-oriented group of independent stakeholders); an ability to work within a diverse group,
build/develop consensus and deliver on joint outputs.
Partnership and service mindset, integrity, result oriented, proactive engagement, gender and culturally sensitive.
Demonstrated ability to work productively in remote and high- pressure environments, to motivate a team, maintain morale and deliver on objectives in difficult circumstances.
Experience working in multi-modal transport solutions, including airside cargo operations and long-haul cargo trucking.
Desirables:
Display strong leadership skills whilst ensuring full participation of partners at all times.
Create strategic vision and shared goals based on humanitarian principles.
Delegate responsibility when required and seek and internalize feedback.
Promote climate of teamwork, encourage learning of colleagues and facilitate team approach.
Ability to analyze and evaluate data and translate into useful
information management products to facilitate decision making
Languages: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language.
CANADEM and its partners have a no-tolerance policy for inaction to prevent, respond to and follow up on alleged cases of Sexual Exploitation, Abuse, and Harassment (SEAH). For this reason, we adhere to all policies, procedures and training of the United Nations on The Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH). CANADEM mandates all deployees successfully complete the PSEA online course. This e-learning course is composed of a set of lessons designed to raise awareness about SEAH, become familiar with a range of measures to combat SEAH, understand the impact on victims and the consequences for UN Personnel who commit Sexual Exploitation, Abuse, and Harassment.
Receiving Agency: WFP
P Level: P3
Location: Nepal, Kathmandu
Duration: 3 months
Language: Fluency in English required
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
The objective of a country-level Logistics Cluster is to ensure that timely, coherent and effective logistics support to humanitarian aid/relief operations is possible (within funding and security constraints). WFP as lead agency of the Logistics Cluster is accountable to work in partnership with humanitarian stakeholders to deliver a strategic response, based on operational gaps (as per the IASC Guidelines on Cluster Coordination at Country Level). Within each country-level Logistics Cluster Lead Agency is a Logistics Cluster Coordinator (as per the IASC Generic Terms of Reference for Sector Leads at Country Level), who is responsible to lead and facilitate this process. Based on the needs identified and expressed by the humanitarian community, the Cluster will assume a coordination and information management role, while attempting to facilitate common services where required to maximise the use of available resources in-country, provide support and advocacy surrounding customs clearance and government liaison, and establish a more coordinated and cost-effective operational approach.
ACCOUNTABILITIES/RESPONSIBILITIES:
Operational Management
• Manage daily operations, including reviewing incoming partner requests, ensuring smooth operations in common storage facilities, coordinate and task intermodal cargo delivery, and ensure that records are accurately updated and all parties to the supply chain are well informed of delivery and storage status.
• Ensure cargo consolidation, reception and dispatch is performed according to
standards. Oversee the reception of incoming partner cargo, and the delivery of partner cargo to the appropriate locations in the affected areas.
• Compile and follow up regularly with partners on their logistics plans/forecasts
for incoming cargo.
• Support the consolidation and sharing of key logistics information and procedures, such as Concept of Operations and Standard Operating Procedures (SOPs) ensuring they are regularly revised/updated when required.
• If applicable, keep RITA up to date at any time and ensure regular feedbacks to
Cluster Coordinator.
• Work with partners and WFP so that all local and international customs regulations are applied while conducting transit and cross border cargo operations.
• Work with WFP supply chain colleagues to identify appropriate and necessary
transport and storage solutions and ensure that the overall supply chain process is adapted to the changing needs on the ground.
Expert advice
• Ensure partners and WFP logistics and supply managers have access to relevant technical advice and support on supply chain operations and planning (covering operations, risk assessment and mitigation/management, preparedness and capacity building).
• Provide partners and WFP logistics and supply managers with technical advice
and operational solutions based on detailed cost/benefits analyses and recommended standard operating procedures for supply chain management.
• Facilitate discussion and agreement on the use of common standards and tools among logistics and supply managers; and promote awareness of and adherence to relevant policy guidelines, codes of conduct and examples of good practice.
• Support and advise humanitarian partners in Nepal in developing response plans and accessing services and information.
Needs assessment, prioritization, project planning and implementation
• Working across agencies and organizations leads to a continuous identification and assessment of logistics capacities, gaps and bottlenecks in country.
• Join inter-agency needs assessment exercises as appropriate to ensure that
identified needs, gaps and priorities are as evidence-based as possible in any given emergency context.
• Offer support for the undertaking of Logistics Capacity Assessments (LCAs) in
country.
Information management, Monitoring and Evaluation
• Support the IM Officer in gathering information on the overall logistics situation in the crisis area, including comprehensive data on logistics procedures and bottlenecks from the various Logistics Cluster participants and national authorities.
• Contribute to strengthening early warning capacity and provide inputs for any
relevant operational planning and analyze trends of supply chain risk using tools.
• Ensure proper reporting, communication, and coordination with the relevant
WFP Units.
Preparedness and Capacity Building
• Support supply and logistics managers in humanitarian organizations and agencies to effectively engage with national disaster mitigation and management structures as appropriate.
• Actively contribute to regular training and workshops as required, in line with building capacities of all stakeholders.
Advocacy
• Together with supply and logistics managers, identify core advocacy concerns for operations and contribute key messages to any broader advocacy initiatives.
• Encourage all supply and logistics managers to include common issues, concerns and messages in their own communication activities.
• Bring core concerns and issues from Uganda based partners to the attention of
the Logistics Cluster Coordinator.
DELIVERABLES AT THE END OF THE CONTRACT:
• Sectoral Logistics Assessment (local market, government and humanitarian actors’ capacity) is conducted, analysis and report are produced including recommendations to define/revise the current sectoral coordination mechanism/architecture.
• Sectoral Logistics strategy is developed based on the Sectoral Logistics
Assessment report recommendations.
• Resource requirements for the Sectoral Logistics strategy are developed, monitored (incl. effective follow-up on the relevant budget lines of the Lead Agency), and communicated as needed.
• Advocacy papers are produced when and where required.
• Technical guidance, guidelines, and best practices are produced and shared with partners when and where required.
• Produce reports on activities and provide guidance documents for corrective measures and the future of the project.
• Develop and provide briefings on logistics and access constraints, the Cluster
Approach and implementation of the Sectoral Logistics strategy are delivered to government officials, donors and other stakeholders.
• Participate in the production of key information products and ensure IM products are shared with relevant stakeholders.
• Activity reports are produced with analysis of achievements and recommendations for improvement.
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education: A university degree in Supply Chain Management, International Business, International Relations, Humanitarian Project Management, Business Administration and related field or equivalent relevant experience.
Experience: At least 5 years professional experience in humanitarian project/programme implementation (incl. assessment, management of operational budget and funds, monitoring and evaluation). Out of which
i. at least 2-year professional experience in project/programme coordination and management, including serving in a
supervisory role
ii. at least 2-year professional experience in emergency response operations (natural disaster and/or complex emergency) and/or preparedness projects
iii. at least 2-year professional experience in supply chain and/or logistics operations (i.e. land transport, international shipping
or air transport, warehouse management, freight forwarding, etcetera).
Knowledge & Skills:
Essential:
Understanding of the international humanitarian response architecture, including co-ordination mechanisms, Humanitarian Reform and humanitarian action, and international emergency response funding mechanisms.
Experience of high-level coordination, including serving as the chair of a multi-lateral working group (i.e. any output-oriented group of independent stakeholders); an ability to work within a diverse group,
build/develop consensus and deliver on joint outputs.
Partnership and service mindset, integrity, result oriented, proactive engagement, gender and culturally sensitive.
Demonstrated ability to work productively in remote and high- pressure environments, to motivate a team, maintain morale and deliver on objectives in difficult circumstances.
Experience working in multi-modal transport solutions, including airside cargo operations and long-haul cargo trucking.
Desirables:
Display strong leadership skills whilst ensuring full participation of partners at all times.
Create strategic vision and shared goals based on humanitarian principles.
Delegate responsibility when required and seek and internalize feedback.
Promote climate of teamwork, encourage learning of colleagues and facilitate team approach.
Ability to analyze and evaluate data and translate into useful
information management products to facilitate decision making
Languages: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language.
CANADEM and its partners have a no-tolerance policy for inaction to prevent, respond to and follow up on alleged cases of Sexual Exploitation, Abuse, and Harassment (SEAH). For this reason, we adhere to all policies, procedures and training of the United Nations on The Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH). CANADEM mandates all deployees successfully complete the PSEA online course. This e-learning course is composed of a set of lessons designed to raise awareness about SEAH, become familiar with a range of measures to combat SEAH, understand the impact on victims and the consequences for UN Personnel who commit Sexual Exploitation, Abuse, and Harassment.