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UNFPA-IMO (Risk Management)-P2-Gaziantep, Turkiye (with a mission to Amman, Jordan)
Gaziantep, TurkiyePosition Title: Information Management Officer (Risk Management)
Receiving Agency: UNFPA
P Level: P2
Location: Gaziantep, Turkiye with one short mission to Amman, Jordan
Duration: 4 months
Language: English is essential; Arabic is a strong asset
Mission Specific Considerations
Remote-Based Deployments (if remote-based please only fill in this table)
Physical deployments (only fill out if you anticipate a surge to physically deploy)
Background Description of Emergency / Justification for Request (Please provide a short paragraph outlining the prevailing humanitarian situation and context and why this justifies the role.)
The protracted Syrian crisis is now in its 14th year and the situation on the ground is one of the most challenging in the region. In 2024, the number of people in need increased to its highest number since the onset of the crisis and currently stands at 4.2 million for NWS. The wider regional conflict has created more fragility and vulnerability within the country, with increased conflict, movement of internally displaced persons, lack of access both of persons to services and of humanitarian workers to vulnerable populations, protection risks, and hunger. There are around 10800 returnees from Lebanon that crossed to NWS, after the increase in hostilities there.
Area-level coordination mechanisms have been supplemented with ‘Whole of Syria’ (WoS) coordination structures, overseen by the Regional Humanitarian Coordinator (RHC), which are to ensure a strategic approach to delivering assistance to people in need in Syria in an effective and timely manner, through all available response modalities, as well as coherence in delivering the full scope of emergency response functions.
The HCT-like Humanitarian Liaison Group (HLG) in Gaziantep coordinates the response delivered in and from non-state armed actors-controlled areas of north-west Syria (NWS), including UN cross-border supported assistance, under the leadership of the Deputy Regional Humanitarian Coordinator (DRHC).
Within the framework of the Whole of Syria (WoS) humanitarian response, the United Nations Population Fund (UNFPA) has recently been tasked to facilitate inter-agency responsibilities for the WoS Protection from Sexual Exploitation and Abuse (PSEA) network, the Northwest Syria (NWS) Accountability to Affected Populations (AAP) network and the Risk Management Unit (RMU).
For UNFPA, this is a unique opportunity to be the secretariat for interagency networks within the WOS structure. Funding for these networks comes from ECHO, BHA, and CERF. The role of UNFPA is strictly administrative as the ownership of the networks is truly interagency. However the context is highly complex, and there is a need for detailed organization and coordination to ensure that a strong foundation is laid for successfully functioning networks that adhere to global standards.
WoS PSEAH Network: Building upon earlier achievements as well as the previously endorsed 2021-2022 WOS PSEA Strategy, UNFPA will facilitate coordination of the PSEA network by targeting key challenges for member organizations and the affected population, and to bring the WoS Network activities in line with global benchmarks and initiatives.
AAP network: In the context of the cross-border response to people in NWS, AAP is envisioned as the two-way communication with the affected population which enables a collective approach to humanitarian effectiveness that recognizes and builds on the capacities of the local community. The HLG membership considers AAP to be a cornerstone of quality service provision to meet the affected populations evolving needs and to deliver more sustainable outcomes through community engagement. Through the AAP network standards and practices are in place to ensure the meaningful participation of and communication with the affected people at various stages in the programming cycle.
RMU: The NWS RMU was launched in August 2022 to support the Cross-Border operation and advise the DRHC for the Syria Crisis on risk management issues, focusing on corruption, fraud, and aid diversion. In the lead-up to UNFPA taking on this new role, UNFPA Arab States Regional Hub is seeking a consultant to serve as the focal point for this transition phase. The consultant will oversee and facilitate organizational and technical elements for UNFPA to take the lead on the above-mentioned WOS PSEA network, NWS and NES AAP network, and the RMU. You will report to the Head of the Regional Hub.
Security Situation Summary in the country and main threats: (i.e armed conflict, terrorism, crime, social unrest, hazard)
Deployee will be working in Gaziantep, Turkiye with the exception of a one-week mission to Amman, Jordan to support an interagency coordination workshop on December 9-10th, 2024.
MAJOR DUTIES AND RESPONSIBILITIES:
• Provide technical inputs to support the development of an information management strategy for the North West Syria (NWS) Risk Management Unit.
• Liaise with humanitarian stakeholders, DRHC, and RMWG on behalf of the NWS Risk Management Unit as required.
• Coordinate with IM counterparts, AAP, and PSEA colleagues at UNFPA and OCHA as necessary.
• Support the development of inter-agency information products.
B. Strengthen data management:
• Contribute to the development and updating of a Risk Management Database, leading the data collection and information management activities.
• Support in the development and updating of the Standard Operating Procedures for the NWS Risk Management Unit, as it relates to data storage, processing, sharing, etc.
• Ensure that the NWS Risk Management Unit has access to robust systems for file storage and e-mail.
• Compile, aggregate, and analyze risk-related data and information elements required to produce standardized information products and implement or support data/information collection plans for context-specific data.
• Coordinate the analysis of processed data and information for the NWS Risk Management Unit and perform data quality and consistency control activities.
• Support the Senior Risk Management Specialist and Project Officer (Risk Management) in conducting risk-related analysis and preparing working papers, reports, and presentations on risks and other strategic issues for the DRHC and HLG, including data collection, data analysis, data visualization, and protection of sensitive data, as needed.
Organizational level:
The Information Management Officer will work under the overall supervision of the UNFPA Head of Office (Gaziantep, GXB) report directly to the Senior Risk Management Specialist, and work closely with the DRHC and the Office for the Coordination of Humanitarian Affairs (OCHA), UN Agencies, and NGOs.
Technical level:
Expected deliverables:
Qualifications and Skills Required
Education: Bachelor's degree or equivalent in Computer Science, Information Management, Business Management, and/or related fields
Knowledge and Experience:
CANADEM and its partners have a no-tolerance policy for inaction to prevent, respond to and follow up on alleged cases of Sexual Exploitation, Abuse, and Harassment (SEAH). For this reason, we adhere to all policies, procedures and training of the United Nations on The Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH). CANADEM mandates all deployees successfully complete the PSEA online course. This e-learning course is composed of a set of lessons designed to raise awareness about SEAH, become familiar with a range of measures to combat SEAH, understand the impact on victims and the consequences for UN Personnel who commit Sexual Exploitation, Abuse, and Harassment.
Receiving Agency: UNFPA
P Level: P2
Location: Gaziantep, Turkiye with one short mission to Amman, Jordan
Duration: 4 months
Language: English is essential; Arabic is a strong asset
Mission Specific Considerations
Remote-Based Deployments (if remote-based please only fill in this table)
| Considerations for remote-based deployments | |
| If the deployment is remote-based, is the country office set up to ensure ongoing communication/team integration and appropriate supervision with the deployed from afar? Please explain. | Not remote. |
Physical deployments (only fill out if you anticipate a surge to physically deploy)
| Pre-departure considerations for physical deployments | |
| Does this duty station require candidates to have undertaken SSAFE training? If so, can the office provide training upon arrival? | No |
| Visa Are there any special/new visa considerations that need to be considered? |
Visa on arrival |
| Equipment Is there any equipment that the Surge should become equipped with before travel, e.g. PPE such as masks, gloves, sanitizer, etc? |
Deployees will need to have their computer and phone. A sim card for Turkiye will be given. |
| Is there any other paperwork that the local government authorities require upon entry/re-entry into the country? | N/A |
|
On mission considerations (for physical deployments):
|
|
|
Accommodation
What type of accommodation is available for Surge deployees? |
Hotels near the office |
|
R&R
Is the duty station on an R&R cycle and if so how often? |
N/A |
| Medical Treatment Are there any government restrictions or limitations that would adversely impact in-country medical treatment plans or medical evacuation? |
No |
| Office arrangement for telecommuting If the Surge needs to telecommute within the country, can the country office demonstrate that the deployee is realistically able to work in terms of remote connectivity, equipment, etc.? |
Full access to wifi and internet services within the UN House. |
| Equipment If the Surge is required to physically deploy, can the country office provide necessary equipment, e.g. masks, gloves, sanitizer? |
As needed |
Background Description of Emergency / Justification for Request (Please provide a short paragraph outlining the prevailing humanitarian situation and context and why this justifies the role.)
Area-level coordination mechanisms have been supplemented with ‘Whole of Syria’ (WoS) coordination structures, overseen by the Regional Humanitarian Coordinator (RHC), which are to ensure a strategic approach to delivering assistance to people in need in Syria in an effective and timely manner, through all available response modalities, as well as coherence in delivering the full scope of emergency response functions.
The HCT-like Humanitarian Liaison Group (HLG) in Gaziantep coordinates the response delivered in and from non-state armed actors-controlled areas of north-west Syria (NWS), including UN cross-border supported assistance, under the leadership of the Deputy Regional Humanitarian Coordinator (DRHC).
Within the framework of the Whole of Syria (WoS) humanitarian response, the United Nations Population Fund (UNFPA) has recently been tasked to facilitate inter-agency responsibilities for the WoS Protection from Sexual Exploitation and Abuse (PSEA) network, the Northwest Syria (NWS) Accountability to Affected Populations (AAP) network and the Risk Management Unit (RMU).
For UNFPA, this is a unique opportunity to be the secretariat for interagency networks within the WOS structure. Funding for these networks comes from ECHO, BHA, and CERF. The role of UNFPA is strictly administrative as the ownership of the networks is truly interagency. However the context is highly complex, and there is a need for detailed organization and coordination to ensure that a strong foundation is laid for successfully functioning networks that adhere to global standards.
WoS PSEAH Network: Building upon earlier achievements as well as the previously endorsed 2021-2022 WOS PSEA Strategy, UNFPA will facilitate coordination of the PSEA network by targeting key challenges for member organizations and the affected population, and to bring the WoS Network activities in line with global benchmarks and initiatives.
AAP network: In the context of the cross-border response to people in NWS, AAP is envisioned as the two-way communication with the affected population which enables a collective approach to humanitarian effectiveness that recognizes and builds on the capacities of the local community. The HLG membership considers AAP to be a cornerstone of quality service provision to meet the affected populations evolving needs and to deliver more sustainable outcomes through community engagement. Through the AAP network standards and practices are in place to ensure the meaningful participation of and communication with the affected people at various stages in the programming cycle.
RMU: The NWS RMU was launched in August 2022 to support the Cross-Border operation and advise the DRHC for the Syria Crisis on risk management issues, focusing on corruption, fraud, and aid diversion. In the lead-up to UNFPA taking on this new role, UNFPA Arab States Regional Hub is seeking a consultant to serve as the focal point for this transition phase. The consultant will oversee and facilitate organizational and technical elements for UNFPA to take the lead on the above-mentioned WOS PSEA network, NWS and NES AAP network, and the RMU. You will report to the Head of the Regional Hub.
Security Situation Summary in the country and main threats: (i.e armed conflict, terrorism, crime, social unrest, hazard)
MAJOR DUTIES AND RESPONSIBILITIES:
- Support inter-agency coordination on Risk Management:
• Provide technical inputs to support the development of an information management strategy for the North West Syria (NWS) Risk Management Unit.
• Liaise with humanitarian stakeholders, DRHC, and RMWG on behalf of the NWS Risk Management Unit as required.
• Coordinate with IM counterparts, AAP, and PSEA colleagues at UNFPA and OCHA as necessary.
• Support the development of inter-agency information products.
B. Strengthen data management:
• Contribute to the development and updating of a Risk Management Database, leading the data collection and information management activities.
• Support in the development and updating of the Standard Operating Procedures for the NWS Risk Management Unit, as it relates to data storage, processing, sharing, etc.
• Ensure that the NWS Risk Management Unit has access to robust systems for file storage and e-mail.
• Compile, aggregate, and analyze risk-related data and information elements required to produce standardized information products and implement or support data/information collection plans for context-specific data.
• Coordinate the analysis of processed data and information for the NWS Risk Management Unit and perform data quality and consistency control activities.
• Support the Senior Risk Management Specialist and Project Officer (Risk Management) in conducting risk-related analysis and preparing working papers, reports, and presentations on risks and other strategic issues for the DRHC and HLG, including data collection, data analysis, data visualization, and protection of sensitive data, as needed.
Organizational level:
The Information Management Officer will work under the overall supervision of the UNFPA Head of Office (Gaziantep, GXB) report directly to the Senior Risk Management Specialist, and work closely with the DRHC and the Office for the Coordination of Humanitarian Affairs (OCHA), UN Agencies, and NGOs.
Technical level:
- The Information Management Officer will advise the humanitarian community on risk, identifying risks, and advising on how to prevent issues and/or manage risks, with a particular focus on aid diversion. S/he will manage the Risk Management Database and Online Resource Library, and support data gathering and analysis. S/he will support the further development of a Common Risk Register for Aid Diversion and the implementation of the Collective Risk Management Strategy.
Expected deliverables:
- NWS Risk snapshot is delivered and presented to DRHC and Senior Risk Working Group members.
- A plan for publishing a risk management portal is initiated and coordinated with the risk management specialist (head of the unit).
- The plan for publishing the CIMS system is initiated and coordinated with the risk management specialist (head of the unit).
Any other duties
- Carry out any other duties as may be required by the DRHC in coordination with the UNFPA leadership.
Qualifications and Skills Required
Education: Bachelor's degree or equivalent in Computer Science, Information Management, Business Management, and/or related fields
Knowledge and Experience:
- 3 years of experience in the oversight area or related areas such as data management, finance, risk analysis, monitoring, and evaluation.
- Experience in the management and coordination of information flows, and data management including collection, storing, processing, and analyzing data to generate information products.
- Experience with handling confidential data.
- Experience in carrying out user needs analysis and scoping for the development of databases.
- Ability to formulate information management-related technical requirements and Operating Procedures.
- Experience in emergency preparedness and response and community engagement in the humanitarian or development sector.
- Advanced computer literacy including MS Office and SPSS and preferably knowledge of the following programming languages VB, .NET, C#, Visual C, and Oracle.
- Advanced data visualization and information design skills.
- Experience working on risk management and/or humanitarian response in the MENA region is an advantage.
- Proven experience in data gathering, analysis, and management of data.
- Ability to work collaboratively as part of a team and with other agencies in delivering results.
- Understanding the humanitarian structure and inter-agency coordination mechanisms is an advantage.
- Language required English. Arabic is a strong asset.
CANADEM and its partners have a no-tolerance policy for inaction to prevent, respond to and follow up on alleged cases of Sexual Exploitation, Abuse, and Harassment (SEAH). For this reason, we adhere to all policies, procedures and training of the United Nations on The Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH). CANADEM mandates all deployees successfully complete the PSEA online course. This e-learning course is composed of a set of lessons designed to raise awareness about SEAH, become familiar with a range of measures to combat SEAH, understand the impact on victims and the consequences for UN Personnel who commit Sexual Exploitation, Abuse, and Harassment.