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IOM-IMO (coordination)-P3-Warsaw, Poland

Warsaw, Poland
Position Title: Information Management Officer (Coordination)
Receiving Agency: IOM
P Level: P3
Location: Warsaw, Poland
Duration: 3 months
Language: English required. Fluency in Ukrainian and/or Russian is an asset. 


Working under the overall supervision of the Chief of Mission and the direct supervision of the Sector Co-Coordinator (Accommodation/Housing/Shelter), the successful candidate will be responsible for the development and implementation of Information Management solutions including data management, analysis, visualization, reporting and information sharing through the Accommodation/Housing/Shelter Sector.


Core Functions / Responsibilities:

  1. Work with the Inter-Agency Sector Coordination information management and analysis at the strategic level, supporting the Accommodation/Housing/Shelter Sector Co-Coordinator in identifying and meeting data/analysis/information requirements for the country of Poland.
  1. Ensure the dissemination and adaptation as necessary of information management tools that meet sector needs
  1. Ensure linkages with all sector stakeholders, particularly local actors, for enhanced sectorial risk mapping and gap identification
  1. In close coordination with the Sector Coordinators and members of the information management team, develop information products for partners, donors and sectorial publications and ensure the dissemination and adaptation of information management tools that meet sector needs. Including sector-specific maps and graphics on a regular basis that aid forward planning as well as impact analysis.
  2. Conduct preliminary analysis of data to facilitate and strengthen Accommodation/Housing/Shelter areas of focus particularly to highlight information and assessment gaps and use the data for evidence based response and coordination.
  1. Follow up with sector partners for the provision of timely, consistent and compatible data and information on assessments, needs and assistance provided for operational analysis and decision-making.
  1. Ensure timely dissemination of information to sector partners.
  1. Design and implement technical aspects of IM solutions for the workflow and documentation management of the administrative and operational processes of the sector.
  1. Review and recommend approval of appropriate technical specifications of all IM implementation and related support services to meet IM standard and end user’s needs.
  1.  Train and support field works related to survey and assessment; database assistants in the use, maintenance and support of database system.
  1. Promote use of and training on the use of reporting tools among shelter assistance providers, sector partners and other stakeholders.
  1. Track and monitor sector’s coordination activities, such as provision of trainings, etc. providing summary and reports as required.
  1. Assist in the development and enhancement of the integrated methodology for data collection and information packaging as required and needed.
  1. Develop simple, user-friendly Accommodation/Housing/Shelter assistance reporting formats in consultation with the local authorities, providers of shelter assistance and other key stakeholders; these reporting formats should include provision for gender and age disaggregation of data and reporting on more vulnerable groups.
  1. Promote the use of inter-operable technologies among sector partners.
  1. Provide information outputs in the local language wherever feasible.
  1. Ensure adequate monitoring mechanisms are in place to review impact of the Sector and progress against implementation plans and humanitarian response plan.
  1. Support and enforce data confidentiality guidelines adopted by the Sector to protect sensitive data.
  1. Perform such other duties as may be assigned.


Required Qualifications and Experience:


  • Master’s degree in Information Management Systems, Geo-informatics, Data Management or a related field from an accredited academic institution with two years of relevant professional experience; or
  • University degree in the above fields with four years of relevant professional experience.


  • Experience in Information Management for humanitarian or development activities;
  • Experience in designing and implementation of Information Management methodology and systems; selection of appropriate technology standards for IM;
  • Experience in quantitative and qualitative data analysis, visualization, mapping, document designing;
  • Experience      in    data    base development/management,          website development/content management are an advantage;
  • Extensive    knowledge    of    humanitarian    and    development    programming, information requirements are an advantage;
  • Experience and knowledge of Cluster coordination mechanisms and humanitarian coordination structure.


Fluency in English is required. Working knowledge of Polish, Russian, and/or Ukrainian is an advantage.


Desirable Competencies:


  • Accountability – takes responsibility for action and manages constructive criticisms;
  • Client Orientation – works effectively well with client and stakeholders;
  • Continuous Learning – promotes continuous learning for self and others;
  • Communication – listens and communicates clearly, adapting delivery to the audience;
  • Creativity and Initiative – actively seeks new ways of improving programmes or services;
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others;
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism - displays mastery of subject matter;
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

CANADEM and its partners have a no-tolerance policy towards Sexual Exploitation, Abuse, and Harassment (SEAH). For this reason, we adhere to all policies, procedures and training of the United Nations on The Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH). CANADEM mandates all deployees successfully complete the PSEA online course. This e-learning course is composed of a set of lessons designed to raise awareness about SEAH, become familiar with a range of measures to combat SEAH, understand the impact on victims and the consequences for UN Personnel who commit Sexual Exploitation, Abuse, and Harassment.


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