GENERAL REQUEST INFORMATION
Title: External Relations and Reporting
Level: P3/P4 dependent on skills and context
Security phase in country / duty station/s person will be required to work in
|% of time of any
travel to other duty stations
What type of
In-country international deployment: Yes
In-country telecommuting: No
Remote-based support from outside country acceptable: No
Some movement on the ground is permissible: Yes
Requested date of
Initial 3 months
Background Description of Emergency / Justification for Request
A series of large and devastating earthquakes have left parts of the Middle East in shambles. On Monday 6th Feb 2023, Syria and Turkey were shaken by one of the deadliest natural disasters to hit the neighboring countries in recent years and one of the deadliest earthquake incidents to occur over the past decade.
The total death toll surpassed 12000 that were known to have died in southeast Turkey and northern
Syria after a 7.8-magnitude earthquake struck the region.
That earthquake was only the start of the latest incident, with another 5.7-magnitude hitting on the
7th and hundreds of aftershocks in between, leaving widespread rubble from collapsed buildings and countless people being rescued from crushing debris. More than 23 million people were left
homeless and without shelter.
The magnitude of damages and death toll makes Syria and Turkey victims of one of the deadliest earthquake disasters in recent history.
Security Situation Summary in country and main threats: (i.e armed conflict, terrorism, crime, social unrest, hazard)
The security situation across Syria is considered as volatile and unstable. While the main hot spots remain, including: Daraa, Al-Hassakah, Deir Ezzor, Latakia, Hama, Aleppo and Idlib governorates.
As per the updated UN Security Risk Management documents “SRM,” Security Risk levels are still unchanged, Substantial in Damascus and its rural side, High in the south including Daraa, As Sweida and Quneitra. Also High in both northern the country in Aleppo/rural Aleppo and north-east in Ar Raqqah, Qamishli Al Hassakeh and Deir Ez Zor. While Idlib is considered on Extreme level.
While the main threats are the Armed Conflict, Terrorism and Crime, the ERW/UXO threat is still a major concern across the country.
Under the overall supervision of the UNFPA Representative a.i the External Relations and Reporting Analyst will work in close collaboration with the Management Support Unit and with the Communications team. S/he will have to progressively develop a good understanding of the technical aspects of UNFPA Syria portfolio including of Gender Based Violence, Sexual and Reproductive Health and Population Dynamics, in order to convey the information effectively to a non-technical audience.
The incumbent will also provide support for the implementation of UNFPA’s resource mobilization initiatives, advocacy, donor relations and dissemination of information utilizing multimedia tools.
MAJOR DUTIES AND RESPONSIBILITIES: (We ask Country offices to review the list of duties and responsibilities and make appropriate amendments where necessary, ensuring their specific COVID-19 duties are embedded within the below.)
1) Support the oversight of quality donor reports through substantive inputs and editing, focusing on achievement of the following results:
• High-quality donor reports produced according to the standard UNFPA formatting and style, customized to donor interests and requirements
• Technical units responsible for drafting and reviewing donor reports informed in a timely fashion of specific issues that require re- drafting of the donor report
• Any Cover letter to the donor report drafted, summarizing achievements of the reporting period, commenting on future plans
• Success stories, project/program results and other outcomes of special interest or note identified and brought to attention of supervisor and management for advocacy and donor relations purposes
• other related tasks as may be required or assigned by the supervisor.
2) Manages the process and flow of donor reporting and other donor-related matters, including support to donor relations and fundraising, focusing on achievement of the following results:
• Efficient and effective production of quality donor reports in a timely fashion and with a results-based focus; reports issued on DARTS.
• Donor reporting systems regular updated and maintained; management of reporting infrastructure refined and strengthened.
• Donor report origination, review, and clearances and sign-off on narrative report monitored for timeliness, liaison with Finance unit and alignment of financial reporting with narrative report.
• Routine and extraordinary donor correspondence as needed, including acknowledgements for contributions and pledges, requests for no-cost extensions.
• Monitor earmarking level of funding for UNFPA Country operation and ensure appropriate visibility for donor contributions in compliance with UNFPA guidelines and specific donor requirements.
3) Support to strengthen internal donor reporting capacity, focusing on achievement of the following results:
• Donor reporting process codified, including areas of responsibility and timeframes for actions, in consultation with other responsible technical units;
disseminated and updated, as necessary
4) Provides support to UNFPA’s advocacy, and resource mobilization activities, focusing on the achievement of the following results:
• Editorial support to proposals, ensuring proposals are clear and technical input by GBV and RH and
PD units is coherent and clear to a non-technical audience
• Management of proposal writing, including coordination of input by different technical units, finance and other
• Monitoring and tracking of proposals submitted to donors, and tracking newly signed agreements; responding to capacity needs of information sharing and quality control to support improved and more coherent donor relations
• Assist in the dissemination of information to internal and external audiences, by keeping mailing lists up to date, and disseminating key documentation and information to support country operations and corporate communication processes and priorities.
• Promote visibility of UNFPA’s work and donor support, and advocate for support for the people of concern through ensuring on- site visibility, external reporting, and inputs for online/digital content (including leading and supervising multi-media production).
Other Results/Expected Outputs
• As an active UNFPA team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNFPA and its beneficiaries in the accomplishment of her/his functions, including:
• Process and flow of donor reporting and other donor-related matters effectively managed, including support to donor relations and fundraising
• Internal donor reporting capacity defined and strengthened
• Targeted research on donors and supports donor analysis is performed
• Donor database managed
• Prepare communication and advocacy products and statements to be used by the Resource Mobilization team to convince and encourage donors to rapidly fund the overall health sector response to affected populations.
• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment
• The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs);
• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards
volunteerism for peace and development during the assignment.
Any Other Duties
● Perform any other duties as required by the Representative and/or Head of Office
Qualifications and Skills Required:
● Advanced University degree in social science, international relations, or other related areas
● 5-7 years of relevant experience at the national or international level or with international exposure. Experience within donor organizations reporting is an asset, as is experience working in other UN agencies or other international development organization; previous
● Excellent communication and presentation skills. Ability to speak confidently to donors about
UNFPAs mandate and activities.
● Proven skills in the development and implementation of communication/media products and tactics.
● Excellent interpersonal skills complemented by the ability to conceptualize ideas and advocate consensus.
● Ability to "think out of the box" and to make innovative proposals to extend communication reach.
● Demonstrated ability to work within an emergency context at the country level.
● Demonstrated ability to work under pressure to achieve multiple deadlines.
● Fluency in written and spoken English is required. Knowledge of the Arabic language is an asset
CANADEM and its partners have a no-tolerance policy towards Sexual Exploitation, Abuse, and Harassment (SEAH). For this reason, we adhere to all policies, procedures and training of the United Nations on The Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH). CANADEM mandates all deployees successfully complete the PSEA online course. This e-learning course is composed of a set of lessons designed to raise awareness about SEAH, become familiar with a range of measures to combat SEAH, understand the impact on victims and the consequences for UN Personnel who commit Sexual Exploitation, Abuse, and Harassment.