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UNHCR-Protection Officer-P3-Warsaw, Poland

Warsaw, Poland
Terms of Reference
Protection Officer, Warsaw, Poland
Mission location

Warsaw, Poland, with travel to the field (i.e. Lublin, Krakow, Rzeszow etc.)

Duration-up to 3 months
Funding ends 31 March 2023

Operational Context

The largest country in Central Europe, Poland’s eastern borders with Ukraine and Belarus serve as the European Union (EU)’s external boundaries. Prior to 2021, Poland was experiencing a steady decline in international protection claims and small number of arrivals at its land borders, with most applicants originating from Russia, Ukraine, and Belarus.After the Russian Federation military offensive on Ukraine, over a million refugees have been hosted in Poland, of whom most are women and children. 

The Regional Refugee Response Plan (RRP) was officially launched on 30 May 2022, involving contributions from 87 partners. A 2023 RRP is under preparation and involves 42 partners under the general protection coordination.

Protection coordination structures exist at a national level and are led by UNHCR and partners, with the participation of Government representatives. In line with the RCM, the Protection Sector provides technical guidance and oversight to ensure effective, coherent and predictable interventions to support the Government of Poland in its efforts to respond to the protection needs of all refugees fleeing Ukraine, with due considerations for their age, gender and diversity.

The current Protection Sector umbrella includes two sub-Sectors, on GBV and Child Protection, and two working groups on Third Country Nationals (TCN) and Counter Trafficking (CT). All heads of agencies have agreed to a progressive consolidation of the sub-sectors and working groups in 2023, which will require additional support.
Aim of the Mission

Support UNHCR’s Protection Coordination role through deployment of additional capacity in the initial phases of implementation of the 2023 RRP.

The Protection Officer will support the Senior Protection Officer during the first six months of 2023. This is a crucial time period, during which the new RRP will become effective, while UNHCR and partners may further improve coordination mechanisms to ensure maximum impact. This is also a period of consolidation of the Protection Sector coordination mechanisms into a more streamlined and less heavy structure.

The candidate will remain abreast of all UNHCR Strategic protection priorities and activities, and ensure coordination on key areas of work, namely, i) protection monitoring and protection analysis, ii) provision of information and outreach mechanism, iii) legal aid, iv) child protection, v) gender-based violence and vi) counter trafficking. Elements of non-discrimination for third country nationals will be mainstreamed in the response.

Regular follow-ups and visits to UNHCR offices and other locations will be required to support inter-agency efforts at sub-regional level, including by engaging with local authorities and partners. The candidate will engage with national and international stakeholders in thematic areas such as protection services, GBV, MHPSS, accommodation and housing, education, socio-economic inclusion, education, health and information management.


Under the direct supervision of the Senior Protection Officer, the Protection Officer will:
  • Revise the ToRs and workplan of the Protection Sector together with the Strategic Advisory Board and Protection Sector members. Assess achievements and gaps in protection coordination and propose concrete actions to strengthen joint delivery of the protection response. Consider revising the composition of the SAG in 2023.
  • Support implementation of the RRP 2023 through monitoring alignment to the strategic objectives, identifying areas of potential duplication and engaging proactively with protection partners to address gaps.
  • Support streamlining of protection coordination mechanisms and progressive consolidation of Working Groups and Sub Sectors into the Protection Sector, with thematic discussions/ Task forces for specific areas of work when/as needed.
  • Drafting joint protection analysis, briefing notes, talking points and issue papers for relevant discussions in-house, with partners, including governmental counterparts, UN agencies and NGOs, donors and other protection actors.
  • Discuss and agree on joint advocacy messages, in close collaboration with the External Relations (ER) teams and ensuring efficient and timely circulation of protection information to all stakeholders (UN and NGO partners, Government, donors etc.).
  • Ensure coordination mechanisms at all levels are fully functional, including through field missions and support to relevant offices, to safeguard harmonized positions and communication between national and regional coordination mechanisms.
  • Coordinate processes related to the Regional Refugee Response plan (mid-year review, annual reports), as well as its monitoring and the tracking of financial contributions.
  • Perform other related duties as required
6 years relevant experience in humanitarian contexts and inter-agency work, with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Essential requirements
Protection Coordination experience
UNHCR/ UN or NGO field experience on a protection and/or field role.
Knowledge of common IA processes (Planning Process), tools (ActivityInfo)
Good English-language drafting skills to produce reports, updates and messages to partners

Desired requirements
Knowledge of Polish, Russian or Ukrainian
Drafting experience for joint appeals/ refugee response plan/HRP.
Experience with several UN agencies or partners

Personal Characteristics
  • Flexibility
  • Results-orientation
  • Ability to work in teams
  • Communication skills (oral and writing)

  • Accountability
  • Communication
  • Organizational Awareness
  • Teamwork & Collaboration
  • Commitment to Continuous Learning
  • Planning and Organizing
  • Analytical Thinking
  • Innovation and Creativity
  • Technological Awareness

CANADEM and its partners have a no-tolerance policy towards Sexual Exploitation and Abuse (SEA). For this reason, we adhere to all policies, procedures and training of the United Nations on The Prevention of Sexual Exploitation and Abuse (PSEA). CANADEM mandates all deployees successfully complete the PSEA online course. This e-learning course is composed of a set of lessons designed to raise awareness about SEA, become familiar with a range of measures to combat SEA, understand the impact on victims and the consequences for UN Personnel who commit Sexual Exploitation and Abuse.

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