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IOM-Site and Settlement Planner-P3-Kyiv, Ukraine

Kyiv, Ukraine
Position Title: Site and Settlement Planner
Receiving Agency: IOM
P Level: P3
Location: Kyiv, Ukraine
Duration: 6 months
Language: English is required. Working knowledge of Ukrainian and/or Polish is desirable. 

II. Organizational Context and Scope

Under the overall supervision of the Snr programme Coordinator (Operations), and the direct supervision of the Programme Coordinator Shelter and Housing, the successful candidate will provide strategic and technical support to IOM Ukraine and government counterparts in the analysis, planning, development, upgrading, and/or improving new and existing sites and settlements as part of its response supporting displaced and non-displaced populations access basic services and infrastructure. The incumbent is expected to undertake analysis of a variety of settlements/neighbourhoods including in urban and peri urban areas using site and settlement planning approaches.

III. Responsibilities and Accountabilities

Working closely with IOM and government counterparts:
  1. Support IOM’s engagement with local government structures and lead the development or updating of urban and settlement planning strategies for selected geographic areas prioritized for repairs/reconstruction and/or in areas with high concentration of IDPs.
  2. In close coordination with other sectors, ensure multisectoral and multidimensional engagement in the definition of needs and priority response activities in selected areas, including but not limited to protection, environment, damage assessments, health, WASH, national legislation, appropriate density, and access to basic services, socio/economic issues, HLP matters, etc.
  3. Ensure cross-cutting issues are integrated in shelter and settlement programming such as GBV, Accountability to Affected Populations (AAP), Environment and other cross cutting issues of relevance.
  4. Ensure any site planning decision for the establishment of sites is made as last resort; wherever possible advice on alternatives to sites or collective accomodation and liaise closely with CCCM teams to ensure accompaniment by CCCM structures.
  5. Ensure that settlement and urban plans are aligned with regional, national land use plans and planned developments, adopt mid to longer-term approaches and ensure use of participatory and community-based approaches building on local capacity.
  6. Lead shelter, site planning and urban planning assessments of existing displacement sites to determine needs for improvements of shelter facilities and infrastructure and determine suitability for additional sites where required.
  7. Carry out or commission needed assessments and mapping exercises such as environmental or hydrological assessments.
  8. Develop detailed site maps/drawing/plans for any selected locations according to applicable national and international standards and to ensure safe and dignified access to shelter and other services. 
  9. As necessary and in coordination with the various IOM sectors, provide support in preparedness through the development of contingency plans for population movements.
  10. Identify knowledge gaps and provide trainings as necessary in site planning, the establishment or improvement of displacement sites to IOM, implementing partners and to government counterparts.
  11. Participate and represent IOM proactively in all relevant external fora and establish and maintain contact at appropriate levels with government entities, local authorities, implementing partners, UN agencies, donors, clusters and working groups, and other stakeholders in line with IOM’s response strategy.
  12. Prepare regular progress reports, support content development of donor and external reports, technical guidance notes, presentations, brochures, etc. as necessary and/or as requested by management and ensure that all the data and information is archived and shared appropriately. 
  13. Perform such other duties as may be assigned.

IV. Required Qualifications and Experience


• Master’s degree in Architecture, Urban Planning, Civil Engineering or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.


  • Previous similar job experience in the humanitarian settlement planning / urban planning and infrastructure fields.
  • Experience working in international organizations, humanitarian community and familiarity with the humanitarian reform and cluster approach;
  • Experience in project management and implementation;
  • Experience in writing donor proposals, technical requirements, documents, and compiling diverse datasets.
  • Working experience in the region is an asset.
  • Management experience in conflict or post-conflict contexts is desirable.


  • Proficient in use of computer applications and knowledge of settlement planning tools e.g. AutoCAD & GIS.
  • Ability to produce technical plans, undertake spatial analysis, site assessments and conduct training.
  • Excellent interpersonal skills, culturally and socially sensitive; ability to collaboratively work a team of various background
  • Excellent oral and written skills, excellent drafting, formulation and reporting skills are a requirement.
(specify the required knowledge)
For this position, fluency in English is required (oral and written).
Working knowledge of Ukrainian or Polish is an advantage.

VI. Competencies[1]

The incumbent is expected to demonstrate the following competencies:

Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2
  • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
[1] Competencies should be drawn from the Competency Framework of the Organization.
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