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UNFPA-Humanitarian Coordinator-P4-Colombo, Sri Lanka

Colombo, Sri Lanka
: Humanitarian Coordinator Level: P4
Requesting Agency UNFPA Country:   Sri Lanka
Principal duty station and
% of time of any travel to other duty stations
 Colombo Security phase in country / duty station/s person will be required to work in  MODERATE (3)
What type of working arrangement is available and requested now?
In-country international deployment: Yes
In-country telecommuting: No
Remote-based support from outside country acceptable: No
Some movement on the ground is permissible: Yes
Requested date of deployment  ASAP Requested length of deployment (in months)  3 months
How will the assignment be funded?
Seeking funds
First request or extension?
First request
What type of emergency is the person to support? (Please select or highlight)
  1. COVID-19 response efforts
  2. Rapid onset emergency
  3. Protracted humanitarian emergency
  4. Combination. Specify

Mission Specific Considerations during COVID-19

Remote-Based Deployments (if remote-based please only fill in this table)
Considerations for remote-based deployments
If the deployment is remote-based, is the country office set up to ensure ongoing communication / team integration and appropriate supervision with the deployee from afar? Please explain.  

Physical deployments (only fill out if you anticipate surge to physically deploy)
Pre-departure considerations for physical deployments
Does this duty station require candidates to have undertaken SSAFE training? If so, can the office provide training upon arrival?  
Are there any special/new, specific visa considerations that need to be considered?

No.  Visa on arrival post approval from the Ministry of Foreign Affairs or online business visa accepted
What type of quarantining rules does the local government mandate at this stage upon arrival?
Be sure to include how long for, and possible locations the person will/should be quarantined. i.e. government mandated facilities or pre-approved hotels, et.c
No Quarantine for fully vaccinated individuals.
Unvaccinated or partially vaccinated individuals require a negative PCR test result done prior to 72hrs of embarkation or a negative Rapid Antigen Test done prior to 48 hours of embarkation. 
C-19 testing and clearance
Does the Surge need to undertake any COVID-19 testing prior to arrival or upon arrival? Are there any other medical clearances or vaccines deployees need to undertake before travel to this country?
Unvaccinated or partially vaccinated individuals require a negative PCR test result done prior to 72hrs of embarkation or a negative Rapid Antigen Test done prior to 48 hours of embarkation. 
No other clearance or vaccines required.
Is there any equipment that the Surge should become equipped with prior to travel, e.g. PPE such as masks, gloves, sanitizer, etc?
No.  However any prescription medication should be brought along when travelling due to the current shortage of certain medication
Is there any other paperwork that the local government authorities require upon entry/re-entry into the country? Letter of Invitation from host country office and copy of note verbale (if issued)
On mission considerations (for physical deployments):
What type of accommodation is available for Surge deployees?
 Hotels, Guest Houses, Airbnb
Is the duty station on an R&R cycle and if so how often? Please provide any details that have changed because of COVID-19
 Not an R&R duty station
Medical Treatment
Are there any government restrictions or limitations that would adversely impact in-country medical treatment plans or medical evacuation?
What is the capacity of local facilities that can be used to treat and/or stabilize those affected by COVID-19? Private Hospitals available
Office arrangement for telecommuting
If the Surge needs to telecommute within the country, can the country office demonstrate that the deployee is realistically able to work in terms of remote connectivity, equipment, etc.?
Equipment will be provided for the purpose of telecommuting eg – data dongle, phone connection, laptop.
If the Surge is required to physically deploy, can the country office provide necessary equipment, e.g. masks, gloves, sanitizer?

Background Description of Emergency / Justification for Request

Sri Lanka is experiencing an acute economic crisis with an unsustainable level of public debt and low international reserves brought on by recent policy changes including large tax cuts and pandemic induced setbacks. The effects of the economic crisis have created a humanitarian crisis with increasing economic, health, social and protection risks impacting the wellbeing of the people. The crisis has now evolved in a situation that severely affects women and girls in the areas of sexual and reproductive health and gender-based violence.

The CO has finalized the Humanitarian Response Strategy and Plan with a targeted reach of 2,114,750 women, girls and other vulnerable groups and a total budget of USD 10,725,500 required. USD 1,668,428.57 of the required funding has already been raised with a gap of USD 9,057,017.43 to be covered. The plan will be implemented in 15 districts wherein 10 districts will have integrated SRH and GBV response and 5 districts will have targeted response based on unique vulnerabilities. The plan has three objectives:
  • Ensure coordination and continuity of life-saving SRH information and services for women and girls 
  • Mitigate and respond to sexual and gender-based violence and strengthen GBV coordination
  • Protect and maintain economic resilience and dignity of women, girls and young people.

Overall COVID-19 Situation in country: There are a number of confirmed cases of COVID-19 in the country causing deaths. The government has imposed certain travel restrictions and procedures in the country. The COVID-19 situation also changes day by day. The government strongly recommends having COVID-19 vaccines. Please follow the government guidelines and advisories at https://www.hpb.health.gov.lk/en/covid-19#healthCirculars. For travel advisory and restrictions, kindly visit: https://data.humdata.org/dataset/covid-19-global-travel-restrictions-and-airline-information. Other than COVID-19, it is advised to bring mosquito repellents and use mosquito nets as mitigation against dengue and other related diseases..

Security Situation Summary in country and main threats: Massive protests with occasional clashes with police continue in Sri Lanka. Gatherings at fuel stations and gas distribution points may erupt spontaneously and turn violent, not leaving time for bystanders to run away or react adequately. Hence, the risk of collateral damage cannot be ruled out. There are no restrictions on UN incoming missions in Sri Lanka, however, new staff and visitors must contact UNDSS and receive a country security briefing immediately on arrival.

Role Description: Under the overall supervision of the UNFPA CO Representative, the incumbent will lead the planning, coordination and implementation of humanitarian interventions, including rapid assessments, programme development and implementation.  The incumbent will provide direct support to COs affected by crises in the acute response phase and, in consultation with the Representative, will closely work with authorities, humanitarian agencies, civil society and local counterparts to provide humanitarian assistance to crisis-affected communities in a manner consistent with the methodology outlined in the Inter-Agency Standing Committee Cluster system and
 Humanitarian Programme Cycle https://www.humanitarianresponse.info/programme-cycle


The scope of the activities listed below may vary depending on the length of assignment and phase of the crisis.

Programme Development and Implementation
  • Ensure inclusion of SRH, GBV, and gender concerns in joint UNCT/UNDAC missions and other rapid assessments in close collaboration with SRH and GBV officers.
  • Advise the UNFPA CO and sub-Office Coordinator (when applicable); assist in the preparation for and participate in coordination meetings relating to emergency response, and ensure follow up.
  • Support the development of CERF, Flash Appeal proposals and other resource mobilization efforts and ensure quality review.
  • Coordinate the implementation of the UNFPA Standards Operating Procedures for humanitarian settings.
  • Liaise with UNFPA ROs, SROs and HQ units to share information, provide necessary updates and seek guidance as necessary.
  • Identify areas of collaboration with humanitarian agencies and national counterparts to address SRH, HIV/AIDS, youth, gender and GBV issues in their plans, and programmes.
  • Liaise with community organizations, faith-based organizations, community leaders  and youth groups to increase their participation in the process of planning, monitoring and evaluating activities.
  • Participate in CO and other cluster/ inter-agency meetings as needed.

Rapid Assessments/field visits
  • As appropriate, participate in /ensure inclusion of UNFPA’s core Areas of Responsibility and mandates in rapid field/needs assessments of the crisis-affected populations.
  • If applicable, visit Refugee/IDP and host communities and conduct in-depth interviews with camp managers, UNHCR and other agencies present on the ground to gather information on the immediate needs of the people and the services to be provided.
  • Undertake missions and assessments as appropriate to recommend strategic approaches and to address issues, such as SRH, HIV/AIDS, gender, GBV, mental health and psychosocial issues (MHPSS), data and young people.
  • Ensure UNFPA’s active participation in the PSEA/AAP core group including rollout of PSEA learning session for government, UN, NGO and other stakeholders responding to the humanitarian emergency

Orientation / Training
  • Orient Country Office on Humanitarian Reform and UNFPA’s role within the reform, especially as it relates to the Cluster Approach and the contents CERF Life-Saving Criteria and provide overall orientation on UNFPA’s humanitarian mandate and Standards Operating Procedures (SOPs)
  • Familiarize/orient the CO with existing rapid needs assessment tools.
  • Familiarize/orient the CO with fast track procedures (FTP) to ensure their understanding of responding quickly in emergencies, if appropriate

  • As requested, coordinate CO’s various interventions and represent UNFPA at sector / Working Group coordination meetings to share knowledge and ensure comprehensive understanding.
  • Ensure inclusion of UNFPA mandate through participation in existing sectors, and/or, if appropriate, assist in the establishment of working groups to address SRH, GBV and gender.
  • Liaise with other sectors/Clusters (such as health, protection, WASH, camp management, education, logistics, early recovery) to ensure inclusion of UNFPA’s mandate.

Communication/ Reporting
  • Assist the CO in preparing relevant advocacy material and updates for relevant stakeholders and partners including donors. Ensure timely and quality internal and external SitReps are produced and liaise with CO, RO and HQ COMMS  for support
  • Assist in providing regular updates to OCHA and/or Cluster leads on UNFPA’s humanitarian interventions to be included in situation reports (i.e.:  OCHA SitRep).
  • Track and regularly update supported humanitarian interventions (i.e. status of funding proposals, distribution of supplies, training).

Resource Mobilization/Humanitarian funding
  • Advocate for inclusion of ICPD PoA in emergency response and ensure UNFPA is well positioned in resource mobilization efforts, including humanitarian funding mechanisms such as Flash Appeal/ CERF).
  • As necessary, identify and organize meetings with in-country donors to discuss resource mobilization.

Capacity Development
  • Provide coaching to newly recruited staff and consultants, where appropriate.
  • Coach and build capacity of staff members and staff of implementing partners responding to emergency/humanitarian crises, as needed.

Any Other Duties
  • Perform any other duties as required by the Representative

Qualifications and Skills required:
  • Advanced technical degree preferably in medicine, public health, social sciences, humanitarian response, international relations or related field.
  • 7 to 10 years of experience in coordinating, developing and implementing humanitarian interventions in crisis settings.
  • Knowledge of the humanitarian reform process and roles/responsibilities of humanitarian actors.
  • Strong analytical, coordination and organizational skills.
Proficiency in English is required.
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