OCHA-HAO (Assessment Coordinator)-P3-Kyiv, Ukraine
Duration: 6 months
Description of emergency outbreak/upsurge and the consequences for OCHA:
The security situation in Ukraine deteriorated rapidly following the launch of the Russian invasion on 24 February 2022. The war has resulted in loss of life, injuries and mass movement of civilian population throughout the country and to neighbouring countries, as well as severe destruction and damage to civilian infrastructure and residential housing. Public service provision - water, electricity, heating and emergency health and social services – has been put under severe pressure, and people’s access to basic services has been severely limited or curtailed by insecurity. An estimated 15.7 million Ukrainians are in need of humanitarian assistance, including 6.3 million internally displaced persons (as of 23 June) living in both private homes and collective centers across the country, while over 5.8 million Ukrainians have fled to other European countries (according to UNHCR as of 13 July). Five months on, the war in Ukraine shows no signs of abating and continues to drive increasing humanitarian needs across the country, especially in the Donbas region and some northern and southern oblasts and among the displaced populations concentrating in the west and central regions. The frequent use of explosive weapons with a wide impact area in urban settings, including shelling from heavy artillery and multiple-launch rocket systems, and missile and air strikes, have caused a high number of civilian casualties. Before the onset of winter, which is anticipated to potentially be the “worst winter since the independence of Ukraine”, early planning is essential to ensure warm, safe and dignified living conditions for millions of Ukrainians living in damaged homes, or in buildings ill-suited to provide sufficient protection from harsh winter conditions. The scale of assessments and monitoring activities is anticipated to grow substantially with the significant increase in humanitarian needs, requiring dedicated coordination mechanisms and support.
Brief surge need justification (including why the post is urgent and why current/other OCHA capacity cannot cope/does not apply):
The critical gap in assessment coordination capacity requires a dedicated role, which cannot be filled with existing resources. At present, the capacities of the HAOs and IMOs with related skills are being fully utilized to the maximum to support the existing coordination and information management efforts. This post requires specific technical knowledge in assessments and related coordination experience. The urgency of this post is to support the sudden scale up of assessments, monitoring, and analysis in the development of strategy, workplan, and procedures for 2023, and support the coordination of assessment inputs and analysis for the preparation of the 2023 Humanitarian Needs Overview and Humanitarian Response Plan.
Main tasks and duties to be executed (specify precisely in a maximum of 10 bullet points):
• Facilitate and lead efforts to establish a common approach to assessments and monitoring.
• Facilitate and lead the inter-agency assessment working group, including the planning and delivery of inter-cluster need assessments and situational monitoring framework.
• Support and participate in cluster working groups and sub-national clusters to facilitate exchange on assessment related and cross-cutting issues.
• Provide technical support and guidance on the design of assessments (e.g. tools, analysis framework,
etc), including gender, age, disability, and nexus-related considerations, and maintain a network of related stakeholders.
• Maintain a catalogue of assessments and support the sharing and use of findings in a
• Coordinate and manage secondary data reviews and context analysis, as required.
• Prepare or contribute to the preparation of various written reports, documents, and communications, including the Humanitarian Needs Overview.
• In collaboration with the IMU, oversee the development of data collection tools and processes to support inter-cluster or inter-agency assessments, in accordance with ISAC guidance on Data Responsibility.
• Provide training for partners on assessments and related topics, including MIRA, JIAF, data
preparedness and data responsibility.
Assessment Working Group (AWG) has been established under an agreed Terms of Reference with a workplan to support the Humanitarian Programme Cycle.
• AWG meetings have been organized and chaired on a regular basis, with meeting records drafted and
shared with members.
Multi-cluster or multi-agency assessments have been coordinated and provided with the necessary technical support.
• Reports and documents have been prepared based on agreed analysis frameworks and accurately
represent the available assessment and/or secondary data.
• An online catalogue of assessments is setup and provides a comprehensive register of assessments and findings.
• A situational monitoring framework has been setup to inform the HCT and ICCG of changes to the context that might impact the humanitarian vulnerabilities.
• Humanitarian partners have a working knowledge of assessment methodologies, analytical approaches,
and supporting guidance, including MIRA, JIAF, data preparedness and IASC Guidance on Data
Specific required skills (languages, experience, ability to work remotely/as a singleton, soft skills, etc.):
• A minimum of five years of progressively responsible experience in, humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area is
• Experience in planning and coordinating inter-cluster or inter-agency assessments.
• Knowledge of the humanitarian system to prepare for, manage, and deliver principled humanitarian action, including cross-cutting issues on gender, age, disability, climate change and humanitarian-
development and peace nexus.
• Knowledge of assessment related tools and guidance pertaining to the humanitarian sector, including
JIAF, MIRA, Kobo Toolbox, and Data Responsibility.
• Ability to conduct research and carry-out secondary data reviews, including an analytical ability to evaluate and integrate information from multiple sources and assess issues relating to the humanitarian situation.
• Ability to work under extreme pressure and remains calm in stressful situations.
• Ability to speak Ukrainian or Russian is desirable.