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FAO-FS Cluster IMO-P3-Lviv, Ukraine

Lviv, Ukraine
Background Context

The situation across Ukraine, including in the two pre-existing conflict- affected Donetska and Luhanska oblasts (regions), is deteriorating rapidly following the launch of a Russian Federation military operation on 24 February.

The intense hostilities – both in the ‘traditional’ hotspots along the “contact line” and new areas throughout Ukraine, including in Kyiv, have resulted in loss of life, injuries and mass movement of civilian population throughout the country and to neighbouring countries. The ability of local authorities to sustain a minimum level of services has been severely hampered, as employees have fled or can no longer access their work.
The ongoing military offensive and rapidly deteriorating security environment throughout the country has put hundreds of thousands of people’s lives at risk. It is also exacerbating the ongoing human suffering in eastern Ukraine, an area which has been exposed to eight years of armed conflict, isolation of communities, deteriorating infrastructure, multiple movement restrictions and the impacts of COVID-19.

The expansion of the insecurity to the areas previously unaffected by hostilities is projected to create new humanitarian needs among millions of Ukrainians. The conflict zone is rapidly and constantly shifting as the fighting continues, with the areas and people directly affected by insecurity proportionally increasing. Since the events of 24 February
2022, many locations across Ukraine are directly impacted for the first time. Previously accessible or unaffected areas have now become isolated or cut off due to active fighting, while the presence of humanitarian organizations in those areas is limited and may require scaling up.

The humanitarian response is adapting to the newly unfolding situation, based on the Inter-Agency Contingency Plan updated in early
2022 at  the onset of  the crisis.  The required response exceeds the
interventions proposed in the 2022 HRP in geographical coverage, number of people in need and targeted, and type of needs and humanitarian activities. New types of needs arising from the escalation of hostilities in Donetska and Luhanska oblasts and in the new areas impacted by the ongoing military offensive require US$1.1 billion for a rapid scale up of the humanitarian response covering the first three months (March 2022 – May 2022). Currently, the humanitarian funding available to  Ukraine  remains  extremely  limited,  with  the  2022  HRP 
receiving only  $17.6 million  (9.2 per  cent of  requirements as  of  26
February 2022). As  such, despite the imminent threats prior  to  the
current unfolding of the situation, the humanitarian community faced difficulties to undertake adequate preparedness measures. Without immediate and urgent increased funding, humanitarian organizations face challenges in meeting both existing and new increased humanitarian needs of millions of civilians caught in the middle of escalated hostilities.

Purpose, Objectives and Tasks

FSLC Information Management Officer (IMO) will contribute to the overall collecting, analyzing, and sharing of information within the cluster membership to make informed (evidence-based) strategic decisions on:
1. The food security and livelihood needs of affected populations;
2. The prioritization of geographical areas and beneficiary profiles according to food security indicators;
3. Where there is a need for food security actors and to what degree;
4. What the key gaps or overlaps in activity/program and need are;
5. What capacity (human, material, financial) exists to be used in support of the identified prioritized response needs;
6. Monitoring of the response against the HRP and other set indicators

•           Report   to   the   FSLC   Coordinator   and   respond   to   the   cluster
membership’s needs for information.
•    Develop and maintain 5W database analysis, process the data, and share final information and products (dashboards, maps, gaps analysis etc.) with Cluster Coordinator. Ensure that data is collected and presented in a way consistent with the FSLC objectives. Proactively gather information from Cluster partners and other organizations which may be of use to the FSLC for informing decisions.
•    Provide IM services to cluster for key decision making. These services will include data collection, collation, analysis, and dissemination processes relevant to the needs of the cluster.
•    Provision  of  IM  may  require  building  additional  and  appropriate capacity through the training of additional staff and managing, organizing, and conducting these activities. Strengthen IM capacity of the partners.
•    Proactively             gather             information             from             other clusters/organizations/military that may be of use to the FSLC for informing  decisions,  including  movement  of  population,  potential camp locations, road networks.
•    Identify secondary data and information resources prior to deployment for rapid onset emergency response;
•    Design of food security  data  collection templates; ensure that the purpose and use of all data collected are clear, questions are simple, clear, collectible, and easily collatable; highlight where potential problems might arise; organize and manage the data input and initial analysis and presentation of data for the cluster.
•           Create contact directories of food security humanitarian partners.
•    Manage  the  Who  does  What  Where  When  (4W)  database  and derivative products, such as gaps and response maps, needs and gap identification    for    the    cluster;    and    facilitate    and    agree    on
boundaries/benchmarks to enable prioritization within the cluster;
•    Ensure  the  archiving  and  analysis  of  cluster  data  sets,  including population data disaggregated by age and sex, disability and residential status.
•    Use the FSLC database and analysis tool, prepare the regular quarterly reports and, as required, prepare ad hoc reports for advocacy material.
•    The FSLC webpage management: http://foodsecuritycluster.net/countries/ukraine.
•           Develop  simple,  user-friendly  food  security  reporting  formats  in
consultation with the local authorities, providers of food security and livelihood assistance, donors and other key stakeholders.
•    Assisting  in  data  updates  on  the  humanitarian  requirements  and contributions (financial, material, human, as appropriate).
•    Support the HNO and HRP documents preparation: identify indicators and provide data for food security indicators to be included to JIAF; together with FSLC Coordinator, analyze the severity of needs and provide an estimate of the number of people in need. Support the development, together with the FSLC Coordinator and in consultation with sector partners, of the coordination of FSLC response plans, strategy and log frame.
•    Liaise  with  OCHA  and  IM  focal  points  in  other  clusters.  Share information as appropriate and identify and gather information from other clusters that can inform the food security response and preparedness decisions.
•           Create, manage and maintain contact directories and mailing lists of
FSLC partners updated.
•           Support the FSLC Coordinator in developing guidelines, Cash-based
Transfer Value revision, in-kind food basket update.
•    Perform  any  other  tasks  that  may  be  required  (within  reason)  to achieve the objective of this assignment.

Reporting and Supervision: The Information Management Officer will work under the general supervision of FAO and WFP emergency coordinator/country representative, and the day to day management will be under the Cluster Coordinator .

Expected Outcomes

Information Management Services to FSL Cluster Members provided as requested.
Capacity development to national personnel provided on IM for FSL Cluster.
5W matrix data are collected, clean, collated, analysed on a quarterly basis.
IM database for efficient humanitarian response of FSL cluster members developed and maintained.
IM products (such as partners presence, response dashboard, gaps analysis and any other IM product identified useful for FSC partners) are published on quarterly basis.
Primary and secondary data on FSL regularly collected, analyzed and shared with FSL Cluster members.
Contact directories for FSL cluster created and regularly updated. FSLC monthly meeting minutes and ad-hoc reports prepared. Information from FSLC regularly shared with other clusters.

Required Competencies 


•    Degree-level  qualification  in  a  relevant  field  or  discipline  such  as  Food  Security,  Agriculture, Humanitarian Affairs, Statistics, Data Management, Information Systems, Social Sciences.
•    Minimum  of  3  years  of  experience  in  data  management  and  visualization  in  humanitarian emergency context.
•        Willingness and ability to work in difficult environments, in often stressful time- critical situations.
•        Excellent oral and written knowledge of English, knowledge of Ukrainian or Russian is an advantage.
•        Cultural and gender awareness and sensitivity.

Technical Skills and Experience Requirements:

•        Strong knowledge and experience in using advanced Excel and data analysis software.
•    Knowledge of ArcGIS/QGIS or other mapping software, understanding of GIS/Cartographic outputs and ability to collect and organize data to produce quality maps.
•        Web management, ability to maintain and manage website contents.
•    Strong data visualization skills, ability to present information in understandable tables, charts and graphs.
•        Data storage and file management expertise.
•        Knowledge of SPSS and Power BI would be beneficial.
•        Assessment, survey, and monitoring and evaluation expertise.
•        Communications and technical writing using both graphic and narrative presentations.
•        Ability to draft reports and narratives to support data analysis.
•        Networking skills, ability to communicate clearly.


•        Results Focus
•        Teamwork
•        Communication
•        Building Effective Relationships
•        Knowledge Sharing and Continuous Improvement


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