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IOM-CCCM Officer (Site Management WG)-P2-El Geneiana, Sudan

El Geneiana, Sudan


On 16 January inter-communal violence erupted between Arab and Massalit tribes, in Geneina town and across West Darfur. Three IDP camps in the State – Krinding 1 & 2 and Sultan House – were attacked. IOM/DTM estimates a total of 116,819 individuals displaced. 155 individuals were killed and 474 sustained injuries, whilst at least 8,883 IDPs lost personal belongings and livestock.
At least 12,725 individuals are reported to have additional vulnerabilities in need of assistance and support. IDPs are seeking shelter in Geneina City and its surrounding villages. In Geneina, IDPs have taken shelter in 80+ gathering sites, comprised of public buildings including schools, characterized by extensive overcrowding, unsanitary conditions, lacking basic WASH services and privacy. The situation in the gathering points poses serious challenges in terms of the protection of IDPs, and the effectiveness of multi-sectoral humanitarian response in the congested sites. Priority needs among IDPs are identified as food, non-food items, shelter, health, WASH, protection and education.


Site Management Working Group Objectives

A Site Management Working Group (SMWG, hereafter), co-led by UNHCR and IOM, will be formed with the following objectives for 6 months to support the government (HAC) and sector in coordination in line with the West Darfur Operational Plan objectives and with camp coordination and camp management (CCCM) principles and approaches:
  1. Ensure access to basic services and improve the living conditions for displaced people, by coordination of service providers to ensure the efficient distribution of aid.
  2. Enhance the protective environment in the IDP gathering sites, including those with special needs.
  3. ensure effective site management of temporary IDP gathering points, settlements and camps including population data management and regular site profiles.
The objective of the SMWG is to support IDPs in coordination of the current emergency response to the 102,349 (EET #8, 4th March 2021) IDPs recently displaced in West Darfur, as part of the larger operational response plan of the Area Humanitarian Country Team in West Darfur.
Although, the CCCM Sector has not yet been reactivated, a ‘Site Management Working Group’ is being established under the Area Inter-Sector Coordination Group in West Darfur. This Working Group will lead population data management and multi-sectoral coordination at site level, identifying gaps, mobilizing partners and resources, and supports advocacy as necessary.
Main activities may include grouping gathering sites into clusters, designation of partners to undertake population data management and multi-sectoral coordination for each cluster of sites,
training of partners on Site Management approaches and modalities, Site Management Tools, and resource mobilization for site management activities through such partners.
The formation of this Working Group is essentially to ensure the efficiency and effectiveness of multi-sectoral coordination of the sites to meet the urgent humanitarian needs of IDPs.

Geographic focus and operational time frame

The SMWG will focus on the 80+ gathering sites in El Geneina locality.
The SMWG will define its operational plan within the 6-month duration(at this stage the funding is actually 3 months) of the West Darfur Operational Plan. It will consider the needs of the IDPs in the gathering sites. It will NOT cover gathering sites outside of El Geneina locality (e.g. Kreinik and Beida) but it will coordinate/collaborate with humanitarian actors covering those areas.

Responsibilities/ Scope of work

  • Conduct regular coordination meetings at sub national level to provide partners with information and coordinate responses.
  • Identify sites particularly at risk using demographic data/specific needs data that will help identify sites with more vulnerable people.
  • Grouping of the 80+ sites into clusters or zones based on geographic proximity, population size and partner capacity.
  • Development of site management standards and protocols, including setup of feedback and complaint mechanisms.
  • Assign partner to conduct actual management of the sites and multi-sectoral coordination of services at the sites.
  • Conduct contingency planning based on worst-case and most likely scenarios in terms of population movements in collaboration with the AAP working group
  • Capacity building of site managers, partners and other stakeholders.
  • Information management
    • Identify gaps – assess, verify and map emerging assistance needs and protection issues; conduct regular gap analysis based on verified needs through data collection, analysis, visualization, and dissemination of information needed for evidence-based decision-making.
    • Map and track Who is doing what, where‘Who is doing what, where, when’ to include 4Ws, site profiles and fact sheets.
  • Support relevant government and humanitarian actors in identifying and planning for alternative sources of accommodation (following the return of private and public buildings such as schools and offices to their normal purposes).
  • Planning for site closures, an exit strategy and timely handover of site management activities.
  • Support Advocacy for durable solutions with information sharing through OCHA as the Area Inter-Sector Coordinator.

Coordination and Operational Support Arrangements

The SMWG is co-led by UNHCR and IOM and reports gaps, needs and challenges for the gathering sites to the Area-ISCG in West Darfur. The co-leading UN agencies will form a partnership with the Norwegian Refugee Council (NRC) as the Site Management implementing partner. UNHCR and IOM as the co-leads will facilitate cooperation with government authorities, UN agencies, international and national NGOs, donors and other stakeholders to implement its objectives and activities.
The SMWG co-coordinators convene the SMWG coordination meetings. They report to the meeting on the general situation, including updates from government, Inter-Cluster coordination meetings, IMWG and any other relevant platforms/fora.
Ideally, the SMWG coordination meetings will take place, face-to-face, in a physical space in El Geneina but due to COVID-19 still a serious threat, meetings will be held online in parallel with face-to-face meetings where it can be arranged safely for everyone involved.
The SMWG is to contribute situation reports and share other data/ narrative reports to OCHA, chair of the A-ISCG as per the agreed schedules through the WG Coordinators. The SMWG Coordinators are to participate in both the A-ISCG and AHCT meetings and other coordination meetings as needed.

Working Group Membership

The SMWG is comprised of organization that can contribute to site coordination and site management sector and expressing willingness and demonstrating a commitment to carry out their accepted responsibilities within the working group.
Each organisation or entity will identify a dedicated focal point and alternate that will attend meetings in order to provide operational and strategic support and ensure continuity of participation.
SMWG partners will work to implement activities adhering to the agreed strategic objectives of the working group and will actively provide constructive feedback to enhance the SMWG’s overall strategy.


The SMWG shall meet every week. The schedule and regularity of meetings can be varied, at a SMWG meeting as the situation evolves. The SMWG Co-leads could call for emergency or ad hoc meetings as necessary.
As the SMWG leads, UNHCR and IOM respectively will provide secretarial services to the working group including organizing meetings, drafting minutes, compiling reports, plans, data, etc.

Required qualifications:


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