REQUEST / TORs
FOR EMERGENCY INFORMATION MANAGEMENT SERVICES
- OVERALL SERVICE DESCRIPTION:
The IMO for the Beirut Port Explosions Shelter Sector is a full-time position in the coordination team with a direct reporting line to the UNHCR Shelter Sector Coordinator.
The incumbent provides dedicated information management support, utilising tools and processes from the refugee response (Lebanon Crisis Response Plan) where possible and developing new data collection tools and reporting products as needed to meet sector requirements and technical needs.
It is expected that the IMO will develop new and innovative tools for data visualisation and seek out best practice products from the Global Shelter Cluster and other sources.
As the coordination structure is evolving, it is important that the incumbent is very familiar with IASC information management processes and HPC tools (HNO, HRP, etc) and OCHA reporting formats and methods.
- IMO/ IM TEAM – NUMBER/GRADE/LEVEL (TEAM/INDIVIDUAL)
Information Management Officer (P3)
now-until March 2021
There are currently over 1,1 million Syrian refugees registered with UNHCR in Lebanon, which makes Lebanon the highest refugee-hosting country per capita in the world. There are no approved camps in the country and refugees are spread over 1,700 localities and 2,800 informal settlements which turned Lebanon UNHCR¿s biggest urban refugee operation. The refugee response is led by the Government and local actors, supported by the international community. As the designated lead agency in the refugee response, UNHCR has established a sector-based structure in Beirut and in the field to support the Government. The structure brings together 13 UN agencies, 60 national and international NGO partners in identifying and agreeing on the strategic priorities to address the needs of Syrian refugees and other affected populations. The Lebanon national response falls under the Regional Refugee and Resilience Plan (3RP), whereby UNHCR guides the refugee response while UNDP facilitates the resilience and stabilization component.
The explosions in Beirut on 4 August have left 191 persons dead, more than 6,500 injured and caused widespread material damage. Shelter actors responded from day one, supporting grassroot and civil society efforts to respond to the priority needs of the affected population.
Provide information management support for the Beirut Blast Protection Sector.
- Maintain timely, effective and accurate tools and information flow
- Effectively identify, engage, and enable the participation of traditional and non-traditional stakeholders for an effective shelter response
- Development of Shelter SWG strategies, guidelines and tools
- Facilitate regular Shelter SWG meetings
- Support implementation of UNHCR shelter response as needed
Under the supervision of , the IMO (or IM Team) will:
- Maintain information gathering systems so that partner reporting is effective and accurate, and that additional IM products such as infographics, advocacy products, etc. are built on robust information systems.
- Support the sector in the development of needs assessments, participatory assessment, gap analysis and response analysis.
- Support information gathering and analysis of the MSNA and other municipal/recovery orientated assessments, as deemed relevant.
- Prepare and disseminate suitable and relevant IM products informed by the analysis and interpretation of data from needs assessments and assistance provision.
- Ensure that the sector contact list in Contact Hub and webpage on HR.info is populated and maintained and accessible for all actors.
- Facilitate cross sectoral information sharing and engage regularly and appropriately with OCHA, the Forward Emergency Room and other sectors on shared issues and concerns.
- Provide inputs to strategy, guidelines and tools from an information management perspective.
- Disseminate agenda / meeting invite, prepare presentation, manage attendance sheet etc.
- Provide information management support to UNHCR Shelter colleagues to inform targeting and ensure accurate reporting.
- Liaise with civil-society partners (Live Love Beirut, Offrejoie, Beit el Baraka, Baytna Baytak etc.) in order to obtain more accurate information about their capacities and achievements, after which this can be reflected on ActivityInfo and included in the OCHA operational presence dashboard.
- Remind partners of ActivityInfo reporting deadlines and provide them with access / support to import data as needed, validate inputs within 2 days after reporting ends and if needed follow-up with partners to make sure their inputs correctly reflect the work undertaken.
- Upload meeting minutes and other relevant documents to HR.info as they become available, keep sector contact details and events updated and either update or remove embedded CartoDB maps.
- Maintain ContactHub by cross-checking the attendance sheet from the weekly meeting and adding missing partners on a weekly basis.
- Request technical assessment data from partners and conduct further analysis on the level of self-recovery and other issues.
- Update gap analysis once more updated data becomes available for the number of apartments damaged or once more accurate estimations are available for civil-society partners and levels of self-recovery.
- Provide inputs to OCHA sitrep drafts together with the coordination team.
- Prepare the period shelter sector dashboard.
- Maintain Dropbox with relevant documents and remove redundant folders.
- Follow-up with LRC to ensure publication of MSNA dashboard.
6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree.
Field(s) of Education
Social Science; Statistics; Information Management;
Physical Science; Economics; Data Science;
Geography GIS; Engineering;
Demography Computer Science; or other relevant field;
- 5 years in data or statistical field, 3 years in international context and/or humanitarian or development situation. Experience with data sharing, data management and data analysis to support policy formulation and implementation.
- Knowledge of national and international statistical systems; knowledge of international protection, human rights and international humanitarian law; experience in data collection and analysis in field situations; knowledge of GIS and geospatial systems and techniques.
- Good communication skills
- Analytical Thinking
- Technical Competency