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UNFPA-Reporting Specialist-P3-Damascus, Syria

Damascus, Syria
Communications Specialist Surge Capacity
(TOR’s adapted during COVID-19)
Title:  Reporting Specialist Level: P3 
Requesting Agency UNFPA Country:   Syria
Principal duty station and
% of time of any travel to other duty stations
 Damascus Security phase in country / duty station/s person will be required to work in  
What type of working arrangement is available now?
In-country international deployment: Yes 
In-country telecommuting: Partially
Remote-based support from outside country acceptable:   No
Some movement on the ground is permissible: Yes  
Requested date of deployment  ASAP
Requested length of deployment (in months)  2 months
How will the assignment be funded:
First request or extension:
First request
What type of emergency is the person to support? (Please select or highlight)
  1. COVID-19 response efforts
  2. Rapid onset emergency
  3. Protracted humanitarian emergency
  4. Combination. Specify: Protracted humanitarian emergency exacerbated by COVID-19 pandemic for which response efforts are in place
Mission Specific Considerations during COVID-19
Remote-Based Deployments (if remote-based please only fill in this table)
Considerations for remote-based deployments
If the deployment is remote-based, is the country office set up to ensure ongoing communication / team integration and appropriate supervision with the deployee from afar? Please explain.  
Physical deployments (only fill out if you anticipate surge to physically deploy)
Pre-departure considerations for physical deployments
Does this duty station require candidates to have undertaken SSAFE training? If so, can the office provide training upon arrival?  
Yes, the candidate is required to undertake SSAFE training. SSAFE training module specific to Syria context will be provided upon arrival.
Are there any special/new, specific visa considerations that need to be considered?
What type of quarantining rules does the local government mandate at this stage upon arrival?
Yes, upon arrival with COVID-19 negative test result with 12 hour validity, the surge deployee will be transported by the UN car to an approved Hotel outside Damascus (Yaafor Resort) for 5 days self-quarantine.
C-19 testing and clearance
Does the Surge need to undertake any COVID-19 testing prior to arrival or upon arrival? Are there any other medical clearances or vaccines deployees need to undertake before travel to this country?
Yes, the candidate needs to undertake two PCR when arriving in Beirut airport and  at one of the designated testing labs.      . Based on negative testing, the surge deploy will be able to cross the border and enter into Syria.
Is there any equipment that the Surge should become equipped with prior to travel, e.g. PPE such as masks, gloves, sanitizer, etc?
Yes, PPE: masks, gloves, sanitizer and the country office will be proving upon arrival and during the deployment.
Is there any other paperwork that the local government authorities require upon entry/re-entry into the country? NO
On mission considerations (for physical deployments):
What type of accommodation is available for Surge deployees?
Four Seasons Hotel in Damascus. This is the only possible accommodation for All UN staff in Damascus. 
Is the duty station on an R&R cycle and if so how often? Please provide any details that have changed because of COVID-19
Yes, regular R&R cycle each 28 Days. The global guidelines developed for the pandemic for R&R duty stations applies.
Medical Treatment
Are there any government restrictions or limitations that would adversely impact in-country medical treatment plans or medical evacuation?
What is the capacity of local facilities that can be used to treat and/or stabilize those affected by COVID-19? UN in Syria is making special arrangements with two hospitals in Damascus for priority access of affected UN personnel for treatment. Health facilities in Lebanon can be used as back-up facilities in case medevac from Syria will be needed.      
Office arrangement for telecommuting
If the Surge needs to telecommute within the country, can the country office demonstrate that the deployee is realistically able to work in terms of remote connectivity, equipment, etc.?
Yes. Internet connectivity in the hotel room as well as in the UNFPA office room in Four Seasons Hotel. The surge deployee will also be provided with 4G.
If the Surge is required to physically deploy, can the country office provide necessary equipment, e.g. masks, gloves, sanitizer?
Yes, all needed equipment will be provided.
Since the start of the outbreak in December 2019, the new coronavirus has spread to over 182 countries and territories. As of 21 March 2020, there have been over 266,000 confirmed cases of coronavirus disease 2019 (COVID-19), with over 11,100 deaths reported, including among children.
In many countries, especially those with ongoing humanitarian crises, the COVID-19 outbreak is creating significant additional pressure on the already overburdened social service delivery systems, exacerbating the vulnerabilities of affected populations. The urban poor, migrant, internally displaced and refugee populations are especially at risk as they tend to live in overcrowded settings, making it incredibly difficult to practice social distancing. These settings often also lack continuous access to basic services. Populations on the move will be further exposed to the disease as basic essential and life-saving services are hindered due to control measures, movement restrictions, border closures and discriminatory access to testing and other health services.
The work of UNFPA contributes both to outbreak control and to mitigation of the collateral impacts of the pandemic, including the risks to the continuity of essential social services for children, women and vulnerable populations. The objectives of the organization’s COVID-19 preparedness and response strategy are to reduce human-to-human transmission in affected countries and to mitigate the impact of the pandemic on children, youth and their care providers, especially for the most vulnerable. UNFPA’s strategy is in line with the COVID-19 strategic preparedness and response plan of the World Health Organization (WHO), and the Inter- Agency Standing Committee (IASC) humanitarian response plan led by the United Nations Office for the Coordination of Humanitarian Affairs (OCHA).  UNFPA’s response is in line with the eight pillars in the WHO Strategic Preparedness and Response plan and includes:
UNFPA will ensure the continuity of national and local health system capacity to provide access to integrated quality sexual and reproductive health including: comprehensive emergency obstetric care, routine antenatal, postpartum care and postnatal care to ensure safe delivery, mental health and psychosocial support, family planning and gender-based violence services, including clinical management of rape, specialized psychological-social support, case management and physical protection / safety and legal services for gender based violence survivors. and gender- based violence services.
It will mitigate the impact on supply chain and logistics management for sexual and reproductive health supplies, ensuring continuity of supplies and care for lifesaving sexual and reproductive health services throughout the COVID-19 pandemic. UNFPA will also provide and protect health workers (in particular midwives, nurses, obstetricians and anesthesiologists) by ensuring that basic personal protection equipment is available.
UNFPA will provide risk communication and community engagement for primary prevention and stigma reduction, strengthening risk reduction messages and addressing needs of women of reproductive age in quarantine. It will distribute dignity / hygiene kits to ensure that women receive essential items while being provided with gender-based violence, sexual and reproductive health and COVID-19 risk mitigation information.
Overall COVID-19 Situation in country: Following the removal of lockdown and curfews by the Government, the COVID has moved to the stage of community transmission with little mitigation measures being implemented in the country. The risk of transmission is projected to rapidly increase, overwhelming the health system capacity to attend the cases requiring medical attention/ hospitalization
UN has introduced SOPs and measures to mitigate this high risk of transmission
Security Situation Summary in country and main threats:
The security situation across Syria is considered as volatile and unstable. While the main hot spots remain: Daraa, Al-Hassakah, Deir Ezzor, Latakia, Hama, Aleppo and Idlib governorates.
As per the updated UN Security Risk Management documents “SRM”, Security Risk levels still unchanged, Substantial in Damascus and its rural side, Substantial in the south including Daraa, As Sweida and Quneitra. Also High in both northern the country in Aleppo/rural Aleppo and north-east in Ar Raqqah, Qamishli Al Hassakeh and Deir Ez Zor. While Idlib is considered on Extreme level.
 The major threats are considered to be Armed Conflict, Terrorism and Crime, in addition to the ERW/UXO threat is still a major concern across the country.
Background Description of Emergency / Justification for Request
Almost ten years of crisis have had a devastating impact on Syria’s economy, infrastructure, social services and social fabric. The crisis has claimed the lives of more than 250,000 people and has led to massive population displacement and hardship. Of the 22 million inhabitants that Syria had at the start of the crisis in 2011, around 6.6 million are now internally displaced, and close to 5 million have become refugees residing outside the country. More than 80% of Syrians are currently living in poverty, and require humanitarian assistance.
Syria’s economy has been devastated by the crisis. Manufacturing, agriculture, transport and communication sectors have been decimated, while the health and education sectors have been hard hit. Thirty percent of the population can no longer meet their basic food needs and school enrollment rates have dropped below 80%, while maternal and child mortality rates have increased by more than 20%. By 2014, the economy had lost an estimated USD 200 billion, and unemployment is now estimated at 50% as compared to 8.6% at the start of the crisis. The vulnerability of women, girls and young people has increased dramatically as a result of displacement, a collapse of the rule of law and due to changing social norms and household structures.
Women, girls and youth are increasingly facing the loss of household income and social protection. Sexual violence has been a characteristic of the Syrian conflict from its inception 5 and negative coping mechanisms such as child, and forced marriages are increasingly prevalent among particularly vulnerable populations. Meanwhile, the absence, or unemployment of male relatives requires women and girls to generate additional household income, while social norms increasingly restrict their ability to enter the public space alone.
Role Description: 
Under the overall supervision of the UNFPA Country Office Deputy Representative the Reporting Officer will be responsible for all aspects of programme reporting, including resource mobilization activities, based on information gathered from programme units. The incumbent will be responsible for the coordination and management of the donor reporting and funding proposals schedules and strategies and is closely involved in contributing to management issues, particularly as they relate to donor/external relations.
  •  Liaise with the Programme, M&E and Communication Units for product development related to programme, packaging information related to programme results for advocacy and information through info-graphs, brochures, fact sheets, information letters and reports on programme delivery and performance;
  • Ensure timeliness and quality corporate reporting: compiling, producing and disseminating high quality mandatory UNFPA reports, Humanitarian Situation Reports (including text, pictures and other visuals), SG Report, Annual Report, humanitarian briefs, donor reports and donor briefings, etc.
  •  Ensure timely information on progress and results is available by compiling, organizing, analyzing, monitoring, and preparing data for situation reports, factsheets, donor reports, briefing notes, and other reporting products;
  •  Draft reports on the impact of the Syria crisis on UNFPA’s areas of work, particularly women and girls, as well as on UNFPA’s response, based on situation monitoring and combined with inputs from programme units and field offices;
  • Support the country office in the development of a reporting plan, including date and required templates to facilitate effective project/programme progress reporting;
  • Undertake field visits to gather information on results related to the implementation of activities to ensure that all data from the field is captured, documented and reported in a results-based and timely manner for external and internal purposes;
  •  Support donor relations by contributing to the production of various communication products for donors and accompanying donors during the field visits in coordination with programme and field office colleagues;
  • Provide support for improved information and knowledge management systems by ensuring adequate frequency updates, access and standardization of information and situation analysis of UNFPA’s programme in Syria;
  • Provide high quality editing and formatting for reports and donor proposals as well as other related documents for external audience;
  • Support programme units on proposal development for donors to raise funds;
  •  In coordination with the Communications, M&E and Programme teams, support the development of commonly agreed sets of fact sheets, donor briefs and FAQs for the purpose of external communications;
  • Support other partners (i.e. OCHA and sector leads) in aligning reporting and information requests to avoid duplications;
  • Screen and cross-check internal and external reports, situational reports, information and communication material for accuracy and consistency;
  • Develop and coordinate regular highlights for internal distribution.
  • To enhance donor visibility, in coordination with Communication and Programme Team and in line with Donor specific requests and agreements;
  • To ensure effective coordination and communication with Regional Office and HQ in relation to donor visibility;
  • To work closely with programme Units and Communication Unit to ensure
  • meaningful and effective visibility;
  •  To lead the timely and qualitative production (content/design/layout) of reporting material to keep donors, partners and other Offices informed about UNFPA Syria CO programmes and achievements.
Qualifications and Skills Required:
  • Advanced university degree in Social Sciences, International Relations, Communication
  • or related technical field.
  • Five years of progressively responsible and relevant professional work experience in
  • humanitarian/situation reporting, report-writing, monitoring and evaluation or related
  • field.
  • Relevant experience in emergency situations will be an asset.
  • Analytical and conceptual ability; communication skills.
  • Planning and monitoring skills; ability to organize work and projects.
  • Advanced knowledge of information technology tools and systems are an
  • advantage.
  • Fluency in English is required.
Knowledge of Arabic is an advantage.

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